Payroll & HR Coordinator

Full-time position.

Benefits

• Healthcare
• Dental
• Vision
• Paid time off
• 401K

Responsibilities

• Coordinates payroll information by completing payroll preparation, reports and maintaining records.
• Manages day-to-day activities of payroll and human resources tasks with a sense of urgency and sensitivity for timely completion.
• Performs all daily, weekly, and pay period close responsibilities related to payroll processing, as outlined in the Swipe Clock user manual.
• Maintains, prepares, and processes semi-monthly payroll for 50-1100+ internal employees.
• Processes Time Keeping daily for distribution to department heads for review and correction; enters edits indicated by department heads.
• Reconciles payroll prior to transmission and validates confirmed reports.
• Manages payroll variables such as shift differentials, overtime, on call, employee status, etc.
• Manages personnel files and timekeeping to ensure accurate and timely payroll transactions; ensures all employee files are state-ready for audit approval.
• Consistently reviews and verifies employee licenses, certifications, Hepatitis B, and TB records to ensure they are current; maintains appropriate records.
• Ensures employee personnel files are complete and employee information is kept confidential.
• Maintains confidentiality of records, contact, and information.
• Documents and maintains all progressive disciplinary action, suspensions, terminations, investigations, and performance management, including compensation and pay on merit.
• Partners with hiring managers to determine staffing needs; screens, interviews, and recommends for hire qualified applicants as directed.
• Executes hiring process through review of new applications to set up interviews; completes pre-employment screenings and verifications; provides recommendations to hiring managers on applicant candidacy.
• Participates in Employee Appreciation Committee and assists in coordinating Employee Recognition Programs.
• Maintains pertinent recruitment and retention documentation.
• Acts on behalf of the Human Resources Manager when the Human Resources Manager is not available.
• Coordinates in ensuring compliance with company pay and benefits policies.
• Coordinates in ensuring all new/rehired employees are entered in the payroll system.
• Coordinates in ensuring the payroll system is updated with all pay, job, and personal information changes.
• Coordinates in ensuring compliance with Department of Labor/Wage and Hour division regulations.
• Coordinates in properly communicating new and existing benefits programs and policies and procedures.
• Participates in unemployment hearings.

Requirements

• High school diploma required.
• 2+ years’ proven experience and demonstrated capability as a payroll specialist required.
• Current knowledge of local, state, and federal guidelines and regulations.
• Proficiency with Microsoft Excel and payroll application systems.
• Strong understanding of payroll accounting and payroll best practices.
• Ability to deal sensitively with confidential material.
• Strong detail orientation and high accuracy level.