Payroll Coordinator-On Site

Responsibilities

• Perform payroll coverage for managed communities in the absence of Director of Administrative Services.
• Ensure accurate and timely processing of payroll in compliance with federal, state, and local regulations.
• Administer the accurate input of new employees, transfers, and employee work time.
• Review and reconcile payroll reports for accuracy and resolve discrepancies.
• Assist with troubleshooting payroll-related issues, bringing them to appropriate resolution and document for file.
• Ensure compliance with company policies, applicable laws, including tax regulations and wage and hour laws.
• Respond to payroll-related inquiries from employees and regulatory agencies.
• Manage and maintain the payroll system, ensuring data integrity and system functionality.
• Collaborate with IT and HRIS teams to implement upgrades, enhancements, and system integrations.
• Generate payroll reports as needed.
• Train new Directors of Administrative Services (DAS) on payroll processes and provide guidance, coaching, and support.
• Collaborate with HR team to ensure accurate and timely administration of employee benefits, including deductions, enrollments, and terminations.
• Coordinate with HR team, benefits providers, and carriers to resolve issues and ensure compliance.
• Implement best practices and automation to enhance efficiency and accuracy.
• Create How-To guides for payroll-related processes.
• Collaborate with cross-functional teams to integrate payroll processes with other HR and finance functions.
• Support internal and external payroll/benefits-related audits.
• Ensure payroll records and documentation are organized and readily available for audit purposes.
• Submit Criminal History Records Check (CHRC) during onboarding for Home Office team members.
• Reconcile Criminal History Records Check (CHRC) spenddown from each community.
• Review and process benefit invoices for the home office and for the communities in the absence of DAS or as directed by supervisor.
• Perform all other tasks as directed by Payroll Manager or VP of HR.