Payroll Coordinator

About the role

The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans.

Responsibilities

• Coordinate all payroll activities for the Department of Revenue using the State of Minnesota's SEMA4 payroll system, ensuring employees are paid accurately and on time while maintaining proper position funding and compliance with state, federal, and collective bargaining requirements.
• Manage payroll schedules, resolve complex payroll issues, and serve as a trusted resource on payroll policies, procedures, and regulations.
• Review employee expense reimbursements for accuracy and policy compliance, provide technical guidance and training on payroll processes and bargaining agreement provisions, and identify opportunities to improve payroll operations, strengthen internal controls, and enhance the efficiency and effectiveness of payroll services across the department.

Requirements

• 1+ year of professional payroll-related experience, including processing, auditing, or reconciling payroll timesheets, payroll transactions, labor distribution records, or other related financial data.
• Demonstrated knowledge of payroll laws, regulations, and requirements, including federal and state tax withholding rules, the Fair Labor Standards Act (FLSA), and applicable payroll compliance standards.
• Strong problem-solving and critical-thinking abilities, with proven experience analyzing payroll data, identifying and researching discrepancies, and resolving complex payroll issues.
• Excellent organizational skills and a high level of attention to detail, with the ability to manage multiple priorities, meet strict deadlines, and maintain accuracy in a fast-paced environment.
• Effective verbal and written communication skills, including the ability to clearly explain payroll processes and provide guidance to employees, supervisors, and other stakeholders.
• Demonstrated integrity and ability to handle confidential and sensitive information with discretion.

Qualifications

• Experience working in a public-sector or unionized environment, including interpreting and applying collective bargaining agreements, human resources and payroll policies related to overtime, shift differentials, leave accruals, and other payroll provisions.
• Experience using State of Minnesota payroll systems such as SEMA4, SWIFT, Self Service, or comparable HRIS/payroll platforms.
• Experience performing a full range of payroll functions in SEMA4, including payroll processing, expense reimbursements, labor distribution, reporting, and other payroll transactions.
• Experience reviewing and processing payroll adjustments, overpayments, leave payouts, severance, reimbursements, garnishments, levies, and other complex payroll scenarios.
• Experience providing training, creating instructional materials, offering technical assistance, or developing and improving payroll policies and procedures.
• Proficiency with Microsoft Excel and Word, with the ability to apply these tools to payroll tasks and data analysis.

Skills

• Knowledge of payroll laws, regulations, and requirements.
• Problem-solving and critical-thinking abilities.
• Organizational skills and attention to detail.
• Effective communication skills.
• Ability to handle confidential and sensitive information.
• Experience with State of Minnesota payroll systems.
• Experience with Microsoft Excel and Word.

Benefits

• Paid vacation and sick leave.
• 12 paid holidays each year.
• Low-cost medical, dental, vision, and prescription drug plans.
• Fertility care, including IVF.
• Dental and orthodontic care for adults and children.
• 6 weeks paid leave for parents of newborn or newly adopted children.
• Pension plan that provides income when you retire (after working at least three years).
• Employer-paid life insurance to provide support for your family in the event of death.
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury.
• Tax-free expense accounts for health, dental, and dependent care.
• Training, classes, and professional development.
• Tuition reimbursement.
• Employee Assistance Program (EAP) for work/life support.
• Chore services, home repair, trip planning, child/elder care programs.
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues.

Pay

$26.43 - $38.55 / hourly; $55,185 - $80,492 / annually

Schedule

Day Shift: Monday - Friday

Benefits

• Paid vacation and sick leave.
• 12 paid holidays each year.
• Low-cost medical, dental, vision, and prescription drug plans.
• Fertility care, including IVF.
• Dental and orthodontic care for adults and children.
• 6 weeks paid leave for parents of newborn or newly adopted children.
• Pension plan that provides income when you retire (after working at least three years).
• Employer-paid life insurance to provide support for your family in the event of death.
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury.
• Tax-free expense accounts for health, dental, and dependent care.
• Training, classes, and professional development.
• Tuition reimbursement.
• Employee Assistance Program (EAP) for work/life support.
• Chore services, home repair, trip planning, child/elder care programs.
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues.