Payroll Coordinator

Duties & Responsibilities

• Ensure accuracy of payroll processing for all Elwyn companies, subsidiaries and affiliates.
• Review, prepare, process assigned payroll records in accordance with all federal, state and local payroll tax regulations as well as internal payroll policies, procedures and established timelines while maintaining confidentiality of all data.
• Enter various employee data for new or existing employees including payroll life cycle data (new hire / term), direct deposit authorization, taxes, garnishments, 403(b), voluntary benefits, Time & Labor data, other changes.
• Load various payroll data including secondary pay worksheets, bonuses, premium pay, termination final pay, short term disability, third party sick pay, other transactions.
• Aid in supporting managers & time and scheduling editors with questions as they relate to processing of time system records, exception review, missing punches, overtime analysis and other checks and balances.
• Perform pre- and post-payroll audits, reporting, and reconciliations with tasks including but not limited to exempt payment review, hours and pay code usage review, and verifying accuracy of special transactions.
• Aid in calculation, processing, and distribution of any manual checks.
• Participate in full-cycle payroll process including employee payroll record updates, collection, approval and reconciliation of payroll, payroll reports and processing of third-party vendor files and payments.
• Process client payroll new hires and terminations. Review, research, and prepare payroll corrections for processing; track and maintain communications within internal payroll team on employee trends, training needs, and suggestions for system modification.
• Coordinate with Payroll Systems Analyst on time and work rule configuration from testing through production.
• Respond timely to all wage requests from internal and external sources; verifications of employment (VOEs), financial, credit, childcare subsidies (CCIS), subpoenas, workers comp verifications, audit, and budgetary requests.
• Manage all internal needs for garnishment processing; coordinate with payroll vendor to ensure materials and payments are being processed accordingly.
• Maintain effective communications, both verbal and written, with all levels of workforce, to discuss, research, evaluate, and resolve routine issues.
• Participate in ongoing payroll data review, analysis and optimization of aforementioned activities.
• Aid in creation of new report formats, tracking tools, and improvement of existing methods to analyze, project, and record results on payroll department functions.

Qualifications, Education & Experience

• High school diploma or equivalency diploma.
• Three (3) years’ payroll processing experience.
• Experience with Time & Payroll products; Enterprise systems.
• Experience with California-based payroll processing; including but not limited to basic knowledge of overtime and final check processing.
• Experience with garnishment processing.
• Knowledge of payroll rules and regulations, federal, state and local; including but not limited to basic knowledge of overtime rules.
• Strong analytical skills, keen attention to detail, ability to prioritize and work within strict deadlines.
• Adaptive to changing priorities in a dynamic, fast-paced environment; adaption to changing technology.
• Demonstrated ability to work effectively as part of a team.
• Excellent customer interaction, collaboration, presentation, and written and verbal communication skills.
• Excellent judgment with the ability to independently solve problems and make decisions with little or no need for direct supervision.
• Position will require at least 4 hours continued education per quarter in a field related to the position: Payroll, Tax, Garnishments, etc.
• Demonstrated intermediate experience with Microsoft Office applications, including Word, Excel, and Outlook.