Payroll Clerk

Summary

Under the direction of the Payroll Manager, performs statistical and clerical duties necessary to prepare hourly, salary and off-cycle payrolls. Communicates with management and employees on general payroll issues. Checks timesheets for accuracy prior to entry, reduces gross pay by all authorized and required deductions to net pay. Edits and processes employee time records, entering the information through a PC into an automated system for processing. Runs various payroll reports. Investigates questionable data and takes corrective action as necessary. Prepares and balances payroll summaries, W-2 forms, etc., as required. Prepares, sorts and distributes various payroll and miscellaneous checks (i.e. manual payroll checks, third Party Payments, stop payments). Familiarity with accounting and bookkeeping procedures. Provides "front desk" customer service to other departments and employees.

Essential Functions and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Reviews personnel time sheets utilizing an electronic timesheet software for compliance with company policy, government contract (as applicable) and state/federal regulatory requirements.
• Maintains accurate payroll records and employee files, including various payroll tracking logs.
• Manages database workflows to ensure all payroll transactions are processed accurately and timely.
• Organizes and distributes payroll-related mail, for example: employee paychecks, third party payee checks, and tax forms etc.
• Complete, verify, and process forms and documentation for authorized payroll deductions, unemployment claims, and employment verifications etc.
• Responds to employee inquiries and communicates clearly and directly with employees concerning payroll and administrative issues.
• Assists in training employees on organizations' timekeeping systems.
• Works closely with Human Resources, Benefits Administrators and Finance on payroll related issues and interconnected processes.
• Maintain strict confidentiality regarding sensitive employee information.
• Contributes to the team environment by participating in special projects and other job-related duties as assigned by immediate supervisor.
• All other duties as assigned.

Skills and Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with a proven ability to interact with employees and collaborate with a team.
• Excellent analytical and problem-solving skills.
• Excellent mathematical skills.
• Excellent organizational skills and attention to detail.
• Familiarity with payroll, timesheet, or Human Capital Management Systems and databases.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or able to quickly learn systems and software used by the organization.

Education and Experience

• High School plus advanced training, and 1 - 2 years of experience.

Work Environment

This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. The role requires being in a stationary position and operating a computer for the majority of the workday.

Schedule

This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 am to 5:00 pm, though evening and weekend work may be required based on need.

Travel

Occasional travel may occur, up to 10%, primarily local during the business day.