Payroll & Billing Coordinator

At Day & Zimmermann, our 37,000+ employees bring big ideas to life every day across construction & engineering, operations & maintenance, staffing, and security & defense. With 900+ worldwide locations and $3 billion USD in annual revenue, we put people to work, protect American freedoms, and help power and improve the world.

About the role

Join Day & Zimmermann as a Payroll & Billing Coordinator, where you'll ensure accurate and timely customer invoicing and support various accounting functions. This role integrates payroll processing, accounts receivable support, and detailed financial reporting to contribute to operational success. You will engage with cross-functional teams and external vendors to maintain precise financial records, ensuring compliance with contract requirements and internal policies.

Responsibilities

• Accurately process and reconcile billing reports aligned with contract stipulations, ensuring complete and timely invoicing documentation.
• Collect and systematically enter employee timekeeping data into the ERP system, manage payroll distribution (including paper checks), and resolve payroll-related inquiries.
• Address and resolve accounts receivable discrepancies caused by billing errors through collaboration with relevant departments and external stakeholders.
• Provide responsive assistance and support to site operations, ensuring adherence to fiscal policies and procedures.
• Generate and deliver comprehensive reports and fulfill ad hoc financial requests to support business needs and enhance decision-making.
• Uphold data privacy and security by administering policies, maintaining confidentiality of customer and employee information, and implementing breach notification protocols.

Skills

• Foundational understanding of payroll and billing principles within contractual frameworks.
• Proficient use of Microsoft Office suite, particularly Microsoft Excel for data analysis, financial calculations, and reporting.
• Strong interpersonal and communication skills to liaise with vendors, employees, and departments.
• Ability to learn and use SAP or comparable ERP systems for managing financial transactions and data entries.
• Exceptional attention to detail, multitasking, prioritization, and meeting deadlines while maintaining accuracy.

Qualifications

• High School Diploma or equivalent (GED) as a minimum; Associate’s Degree in Accounting or related discipline preferred.
• Minimum of two years of relevant experience in accounting, with exposure to payroll and billing operations.
• Previous payroll and billing experience is highly desirable.

Pay

The salary range for this role is $52,160 - $78,240. The final offer may vary based on experience and geographic location.

Benefits

• Medical, prescription, dental, and vision coverage.
• Life, AD&D, and disability insurance.
• Flexible spending accounts.
• 100% paid maternity leave for up to 12 weeks, parental leave, family leave, and other paid time off.
• Voluntary benefits and discount programs, including pet insurance.

Essential Functions

• Visual acuity for data preparation, analysis, transcription, and computer use.
• Physical tasks including pushing, pulling, balancing, manual dexterity, stooping, grasping, reaching, and feeling.
• Lifting objects up to 50 pounds.
• Climbing, walking, hearing, repetitive motions, talking, kneeling, crouching, or crawling.
• Capacity to think, concentrate, and focus over long periods.
• Ability to read, write, and express thoughts orally in English.
• Ability to reason, make sound decisions, and wear required equipment (e.g., masks, respirators).
• Ability to perform job functions at the Company’s office or work site.
• Ability to withstand various environmental conditions (e.g., extreme heat/cold, fumes, noise).