Payroll Coordinator

Key Responsibilities

• Apply payroll principles and procedures related to state and federal labor laws to calculate pay.
• Versed in multi-state pay practices and labor laws, applying knowledge of wage taxation for tax withholding.
• Process full-cycle payroll including a multi-trade union workforce, monitoring system updates for jurisdictional changes.
• Identify and reconcile withholding tax issues for correct allocation of taxable wages.
• Independently process accurate weekly and biweekly payrolls, ensuring SOX compliance.
• Ensure pay reconciliation practices meet SOX compliance standards before file transmission.
• Process confidential payroll information securely, maintaining confidentiality and judgment.
• Apply knowledge of wage garnishment processing and laws associated with different types of withholding orders.
• Prepare, upload, and submit 401K and HSA filing reports.
• Resolve payroll inquiries and discrepancies promptly.
• Process on-demand payments as needed.
• Reconcile year-end W2s and produce W2Cs when required.
• Maintain payroll information, files, and records for compliance purposes.
• Complete other projects and special assignments as requested.

Professional Experience

• Associate's degree or equivalent training and education.
• Three to five years of experience processing multi-state payroll.
• Preferred Canadian payroll experience.
• Experience with federal, state, and local payroll taxes.
• Working knowledge of ADP Workforce Now or similar payroll platforms.
• High degree of accuracy and detail orientation.
• Proficiency in MS Office with strong Excel skills.
• Strong work ethic and team player.
• Sensitivity to dealing with confidential material and information.
• Strong interpersonal communication skills (verbal and written).