Payroll Analyst

About the role

The Payroll Analyst is a civilian position at the Richmond City Justice Center that reports directly to the Payroll Manager. The work location is the Richmond City Justice Center.

Responsibilities

• Accurately process, review, validate and approve employees’ bi-weekly timecards in the City of Richmond Oracle Payroll System.
• Review and process employees’ leave exceptions and authorized overtime ensuring compliance with agency policies.
• Maintain employees’ leave records and reconcile leave balances bi-weekly.
• Analyze and resolve payroll discrepancies, errors and employee inquiries related to paychecks.
• Ensure that all authorized daily Shift Activity Reports (SARs) are received in a timely manner.
• Analyze and research discrepancies with leave slips, overtime slips and daily SARs.
• Communicate with managers/supervisors regarding any discrepancies.
• Work with the agency’s Human Resources Liaisons to ensure the timely processing of all new hires, transfers, terminations, retirements, etc.
• Review Audit Reports for validation of all time processed.
• Maintain all employees’ payroll data for compliance and auditing purposes.
• Audit and purge payroll files in accordance with the record retention regulations as outlined by the Library of Virginia.
• Assist with preparing year-end and new calendar year payroll files.
• Assist with annual W2 distribution.
• Carry out any or all other duties as directed by the Payroll Manager or designee.

Requirements

• High School Diploma required; associate degree preferred.
• Minimum two (2) years of experience in payroll or related area.
• Must be proficient in the usage of the English language which involves the ability to read, write and speak.
• Proven experience in payroll processing.
• Strong analytical and problem-solving skills with attention to detail.
• Quality data collection, entry, and reporting while maintaining strict confidentiality.
• Proficient with or the ability to quickly learn payroll software and Microsoft Office.
• Strong math and numerical skills.
• Exceptional organizational and time management skills to meet accelerated payroll processing deadlines.
• Strong communication skills to interact with employees, supervisors, and other departments.

About the employer

The Richmond City Sheriff’s Office is responsible for maintaining a secure jail and a safe court system and for providing seamless inmate transport and civil process to safety. The office is committed to performing these duties with unsurpassed integrity and professionalism and with progressive training that incorporates best practices and technology. While partnering with the community, the office strives to lower recidivism by providing faith-based and community-based programming that empowers ex-offenders to become productive members of society.

Benefits

• Numerous educational partnerships with local institutions of higher learning provide reduced tuition.
• Tuition Reimbursement.
• Basic Life Insurance.
• Group Health Insurance.
• Optional Disability and Family Life Insurance.
• Certified V3 Employer.
• Direct Deposit.
• Optional Deferred Compensation Retirement.
• Virginia Retirement System Retirement with Hazardous Duty Supplement for Deputies.
• 13 Paid Holidays.
• 13 Accrued Vacation Days Per Year.
• 15 Days Military Leave per Military Fiscal Year.
• 13 Accrued Sick Days Per Year.