Payroll Analyst

Payroll Processing & Administration

• Review and process bi-weekly payroll for 1,700+ workers for multi-states on the Workday platform.
• Ensure Payroll processing is processed in a manner that provides time verification.
• Process commissions, service awards, and other imputed income on an ad-hoc basis.
• Partner with Leave of Absence Administrator for accurate payouts on a bi-weekly basis.
• Process garnishment, child support, and tax levy orders with current vendor, ADP.
• Run queries utilizing Workday researching and answering all payroll questions.

Payroll Audits, Reconciliation & Financial Controls

• Perform payroll audits and reconciliations to ensure accuracy of earnings, deductions, taxes, and benefit withholdings.
• Review and reconcile payroll general ledger entries in partnership with Accounting/Finance.
• Maintain payroll records and documentation in compliance with company policy and regulatory requirements.
• Generate and analyze payroll reports for leadership, Finance, and compliance reporting needs.

Payroll Tax & Regulatory Compliance

• Monitor the ADP SmartCompliance for wage payments, wage assignments, and taxes.
• Comply with all federal, state, and local regulatory requirements for the payment of compensation and related taxes.
• Aid in quarterly tax balancing and filing of tax returns in all jurisdictions across all FEINs to ensure the accuracy of both Workday and ADP.
• Ensure accurate taxation for remote employees, multi-state employees, expatriates, and relocations.
• Work closely with Human Resources to maintain compliance with company policy.

HRIS, Systems & Integrations

• Validate payroll data imports, integrations, and outbound interfaces between HRIS, benefits, timekeeping, and payroll vendors.
• Participate in testing and validation of payroll system updates, patches, and enhancements within Workday.
• Resolve problems related to Payroll processing; identify system improvements.
• Collaborate with HRIS and IT teams on system configuration, security roles, and workflow improvements.

Benefits & Cross-Functional Collaboration

• Work in collaboration with Benefits team to assist with Employee Benefit setup and rules.
• Aid the Payroll Lead on various requests.
• Work closely with Human Resources to maintain compliance with company policy.

Process Improvement & Documentation

• Assist in the development and documentation of various Payroll initiatives designed to streamline the process and scale with the organization.
• Maintain and update payroll procedures, job aids, and standard operating procedures.

Mergers & Acquisitions Support

• Aid the Payroll Lead with payroll-related actions during mergers & acquisitions.
• Support payroll integration activities during acquisitions, divestitures, and organizational restructures.

Professionalism & Customer Service

• Conduct all business professionally and ethically to serve customers and increase goodwill.
• Maintain confidentiality of employee payroll and personal information in accordance with company policies.

Requirements

• Minimum of 3–5 years of experience in payroll processing, including multi-state payroll administration and payroll tax compliance.
• Experience processing payroll in Workday required.
• Strong knowledge of federal, state, and local payroll tax regulations and wage and hour compliance requirements.
• Experience with payroll audits, reconciliations, garnishments, and payroll reporting.
• Proficiency with Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and data analysis.
• Strong analytical, problem-solving, and organizational skills with high attention to detail.
• Ability to manage multiple priorities and meet strict payroll deadlines in a fast-paced environment.
• Excellent written and verbal communication skills with strong customer service orientation.
• Bachelor’s degree in Accounting, Business Administration, Human Resources, Finance, or related field; equivalent combination of education and experience will be considered.