Payroll Specialist

Key Responsibilities

• Process full-cycle payroll accurately and on schedule using ADP Vantage.
• Process and support multi-state payroll activities while ensuring compliance with applicable federal, state, and local regulations.
• Review and validate payroll inputs including new hires, terminations, compensation changes, bonuses, benefit deductions, and one-time payments.
• Maintain payroll records, employee data, tax elections, direct deposit information, and supporting documentation while ensuring confidentiality and data integrity.
• Ensure payroll transactions comply with federal, state, local, and company requirements.
• Analyze payroll data to identify discrepancies, trends, and potential compliance issues.
• Perform payroll audits and reconciliations prior to payroll submission.
• Reconcile payroll activity and assist Finance with payroll-related reporting and account analysis.
• Generate payroll reports and utilize Excel functions such as PivotTables, VLOOKUP, and related data analysis tools.
• Serve as a primary point of contact for employee payroll inquiries.
• Investigate and resolve payroll discrepancies, tax issues, timekeeping concerns, and system-related errors.
• Partner with HR and Finance to resolve complex payroll situations and ensure a positive employee experience.
• Support compliance with federal, state, and local payroll regulations.
• Aid in payroll audits, reporting requirements, and year-end payroll activities.
• Support process improvement initiatives designed to increase payroll efficiency, accuracy, and scalability.
• Participate in payroll system testing, documentation, and workflow optimization efforts.

Required Qualifications

• Experience with ADP products or comparable payroll/HCM systems.
• Experience with multi-state payroll processing.
• Experience with payroll audits and reconciliations.
• Proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP, and data analysis functions.
• Strong understanding of payroll regulations and payroll best practices.
• Ability to independently troubleshoot and resolve payroll issues.
• Excellent communication and interpersonal skills.
• High attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.