Payroll Specialist

Essential Duties And Responsibilities

• Process weekly payroll for hourly and salaried employees.
• Prepare and submit certified payroll reports for federal, state, and local prevailing wage projects.
• Ensure compliance with prevailing wage laws, including Davis-Bacon and state prevailing wage requirements.
• Process payroll for multiple unions, including calculating: Union dues, Health and welfare contributions, Pension contributions, Vacation funds, Apprenticeship contributions, Other required fringe benefits.
• Maintain accurate employee wage rates, classifications, and union assignments.
• Verify employee timecards, equipment hours, job cost coding, and labor allocations.
• Reconcile payroll prior to processing and resolve discrepancies.
• Prepare and submit monthly, quarterly, and annual union reports and payments.
• Process garnishments, child support orders, tax levies, and other payroll deductions.
• Maintain payroll records in accordance with company policies and legal requirements.
• Cook with Human Resources regarding new hires, terminations, wage changes, and employee benefits.
• Assist with quarterly and year-end payroll reporting, including W-2 preparation.
• Support audits by providing payroll documentation and certified payroll records.
• Ensure compliance with all federal, state, and local payroll regulations.
• Maintain confidentiality of employee payroll information.
• Aid with additional accounting and administrative duties as assigned.

Required Qualifications

• Minimum of 3-5 years of payroll experience, preferably in the construction industry.
• Minimum of 2 years of union payroll experience.
• Minimum of 2 years of certified payroll experience.
• Thorough knowledge of prevailing wage regulations and labor compliance.
• Experience processing payroll for multiple collective bargaining agreements.
• Strong understanding of payroll taxes and payroll reporting requirements.
• Proficiency with payroll software and Microsoft Excel.
• Excellent organizational, analytical, and problem-solving skills.
• Strong attention to detail and accuracy.
• Able to manage multiple deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.

Preferred Qualifications

• Experience in heavy highway, civil, or infrastructure construction.
• Experience with accounting software such as Foundation, Viewpoint Vista, Sage, or similar construction accounting systems.
• Knowledge of EEO reporting and workforce compliance.
• Experience with electronic certified payroll reporting systems.