Payroll Analyst
City of New York · Manhattan, NY · 1 mo ago
Human Resources$62k–$90k/yrFull-time
We need to output HTML fragment with sections: headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content.
We need to parse the posting.
Content:
- Job title: Payroll Analyst (not to be repeated as heading)
- Description: many duties/responsibilities: research, evaluate, resolve outstanding items on reports; ensure reports reviewed; audit and review pending details; research and process ATGs; audit ATGs payments monthly; ensure employee’s ATGs and salary up to date after title change; conduct bi-weekly audit of 700 report; ensure direct deposit stops/reversals processed; work with payroll staff reviewing biweekly 319 report; research gross wages; ensure retroactive payments due to CBAs paid after audits; assist with preparation of Managerial Lum Sum (MLS); respond to and resolve employees' inquiry on payroll questions; work collaboratively with Payroll and Personnel; review and audit retroactive details.
- Then "TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE, OR REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE LIST." That's a requirement.
- Then "PRINCIPAL ADMINISTRATIVE ASSOC - 10124 Minimum Qualifications" then list of qualifications (education/experience combos). Then "Preferred Skills" list.
- Then "This position is also open to qualified persons with a disability who are eligible for the 55-a Program." That's maybe a note but could be considered under Benefits? Not exactly. It's a program note. Might be considered under "Additional Information"? Not needed.
- Then "Public Service Loan Forgiveness ..." that's a benefit note.
- Then "Residency Requirement ..." that's a requirement/note.
- Then "Additional Information The City of New York is an inclusive equal opportunity employer..." that's boilerplate EEO, should be removed.
- Then ", $61,656.00 – $89,625.00" appears at end (maybe Pay). So we have pay range.
We need to include sections: Responsibilities (duties), Requirements (maybe the TO BE CONSIDERED... plus residency?), Qualifications (minimum qualifications), Skills (preferred skills), Pay (salary range), maybe Benefits (Public Service Loan Forgiveness, 55-a Program?). The instruction: include a section ONLY when posting has real, specific content for it. So we can include Benefits if there is specific content: Public Service Loan Forgiveness note, 55-a Program note. Those are specific. Also maybe Residency Requirement could be under Requirements or a separate section? Could be under Requirements as it's a condition. But we could also make a separate section for "Residency". However we prefer few substantive sections over many thin ones. So we could combine residency and eligibility notes into Requirements or Additional Info? But we must not include boilerplate EEO. We can include a short paragraph for residency under Requirements or maybe a separate "Eligibility" but that may be thin. Better to incorporate into Requirements.
Thus sections:
- Responsibilities (
for each section heading.
We must output only HTML fragment, no /, no markdown fences.
We need to preserve all substantive info; do not invent or summarize away detail. So we need to include all duties exactly as described, but we can break into list items. Must not omit any duty.
Let's extract duties sentences:
"The Payroll Analyst will research, evaluate and resolve outstanding items that appear on the RMDS, PMS, PTAPD160 and PTAPW161 reports; ensure that these reports are reviewed; audit and review pending details and reconciled for payment; research and process ATGs; audit all ATGs payments monthly to prepare for anniversary and/or quarterly payments; ensure employee’s ATGs and salary are up to date once notify of a reported title change; conducts bi-weekly audit of the 700 report against the prior pay cycle report as per the Comptroller’s Directive 13; ensure direct deposit stops and/or reversals are processed promptly; work closely with the payroll staff in reviewing the biweekly 319 report for the release of paper checks; research gross wages from prior pay period and validate for payment; ensures retroactive payments due to collective bargaining agreements are paid after required audits; assist with the preparation of Managerial Lum Sum (MLS); respond to and resolve employees' inquiry on payroll questions in a professional and timely manner; work collaboratively with the Payroll and Personnel areas to implement solutions to day-to-day issues and project activities; review and audit retroactive details and approved for payment."
We need to keep each as separate list item maybe splitting by semicolons. Ensure we keep all info.
Now Requirements:
- "TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE, OR REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE LIST."
- Residency: "New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview."
We could combine into two list items.
Qualifications: The minimum qualifications block includes four options plus a note about substitution. We need to preserve all.
Let's extract:
"A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year."
We need to keep that exactly. Could break into list items for each option, plus the note about substitution.
Preferred Skills:
"Excellent written and verbal communication skills - Expertise in Citywide time and leave rules, policies and procedures - Excellent analytical skills and the ability to interpret and apply policies as required - Proficiency in Payroll Management System (PMS), City Human Resource Management System (CHRMS), Payroll Information (Pi) and Reports Management Distribution System (RMDS) 55a Program"
Note: The "55a Program" appears at end of that line maybe part of proficiency? Actually it's "Proficiency in Payroll Management System (PMS), City Human Resource Management System (CHRMS), Payroll Information (Pi) and Reports Management Distribution System (RMDS) 55a Program". Might be a typo; but we keep as is.
We need to split by " - " maybe.
Benefits:
- "This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program."
- "Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/."
We could combine into two list items.
Pay: "$61,656.00 – $89,625.00"
Now produce HTML.
We must not include any extra text outside HTML.
Let's craft.
We'll have:
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content.
We need to parse the posting.
Content:
- Job title: Payroll Analyst (not to be repeated as heading)
- Description: many duties/responsibilities: research, evaluate, resolve outstanding items on reports; ensure reports reviewed; audit and review pending details; research and process ATGs; audit ATGs payments monthly; ensure employee’s ATGs and salary up to date after title change; conduct bi-weekly audit of 700 report; ensure direct deposit stops/reversals processed; work with payroll staff reviewing biweekly 319 report; research gross wages; ensure retroactive payments due to CBAs paid after audits; assist with preparation of Managerial Lum Sum (MLS); respond to and resolve employees' inquiry on payroll questions; work collaboratively with Payroll and Personnel; review and audit retroactive details.
- Then "TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE, OR REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE LIST." That's a requirement.
- Then "PRINCIPAL ADMINISTRATIVE ASSOC - 10124 Minimum Qualifications" then list of qualifications (education/experience combos). Then "Preferred Skills" list.
- Then "This position is also open to qualified persons with a disability who are eligible for the 55-a Program." That's maybe a note but could be considered under Benefits? Not exactly. It's a program note. Might be considered under "Additional Information"? Not needed.
- Then "Public Service Loan Forgiveness ..." that's a benefit note.
- Then "Residency Requirement ..." that's a requirement/note.
- Then "Additional Information The City of New York is an inclusive equal opportunity employer..." that's boilerplate EEO, should be removed.
- Then ", $61,656.00 – $89,625.00" appears at end (maybe Pay). So we have pay range.
We need to include sections: Responsibilities (duties), Requirements (maybe the TO BE CONSIDERED... plus residency?), Qualifications (minimum qualifications), Skills (preferred skills), Pay (salary range), maybe Benefits (Public Service Loan Forgiveness, 55-a Program?). The instruction: include a section ONLY when posting has real, specific content for it. So we can include Benefits if there is specific content: Public Service Loan Forgiveness note, 55-a Program note. Those are specific. Also maybe Residency Requirement could be under Requirements or a separate section? Could be under Requirements as it's a condition. But we could also make a separate section for "Residency". However we prefer few substantive sections over many thin ones. So we could combine residency and eligibility notes into Requirements or Additional Info? But we must not include boilerplate EEO. We can include a short paragraph for residency under Requirements or maybe a separate "Eligibility" but that may be thin. Better to incorporate into Requirements.
Thus sections:
- Responsibilities (- ...
) for duties.
- Requirements (- ...
) for: must be serving permanently in title of Principal Administrative Associate, or reachable on list; residency requirement (NYC residency within 90 days, etc). Possibly also include the 55-a Program note? That's more like a benefit/accommodation. Could be under Benefits.
- Qualifications (- ...
) for minimum qualifications (the four options). Could be a bit long but we need to preserve all substantive info; we can list each option as a list item.
- Skills (- ...
) for preferred skills.
- Benefits (- ...
) for Public Service Loan Forgiveness, 55-a Program eligibility note.
- Pay (
...) for salary range. We should not include Schedule (no info). So omit. We must not repeat job title as heading. Use
for each section heading.
We must output only HTML fragment, no /, no markdown fences.
We need to preserve all substantive info; do not invent or summarize away detail. So we need to include all duties exactly as described, but we can break into list items. Must not omit any duty.
Let's extract duties sentences:
"The Payroll Analyst will research, evaluate and resolve outstanding items that appear on the RMDS, PMS, PTAPD160 and PTAPW161 reports; ensure that these reports are reviewed; audit and review pending details and reconciled for payment; research and process ATGs; audit all ATGs payments monthly to prepare for anniversary and/or quarterly payments; ensure employee’s ATGs and salary are up to date once notify of a reported title change; conducts bi-weekly audit of the 700 report against the prior pay cycle report as per the Comptroller’s Directive 13; ensure direct deposit stops and/or reversals are processed promptly; work closely with the payroll staff in reviewing the biweekly 319 report for the release of paper checks; research gross wages from prior pay period and validate for payment; ensures retroactive payments due to collective bargaining agreements are paid after required audits; assist with the preparation of Managerial Lum Sum (MLS); respond to and resolve employees' inquiry on payroll questions in a professional and timely manner; work collaboratively with the Payroll and Personnel areas to implement solutions to day-to-day issues and project activities; review and audit retroactive details and approved for payment."
We need to keep each as separate list item maybe splitting by semicolons. Ensure we keep all info.
Now Requirements:
- "TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE, OR REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE LIST."
- Residency: "New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview."
We could combine into two list items.
Qualifications: The minimum qualifications block includes four options plus a note about substitution. We need to preserve all.
Let's extract:
"A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year."
We need to keep that exactly. Could break into list items for each option, plus the note about substitution.
Preferred Skills:
"Excellent written and verbal communication skills - Expertise in Citywide time and leave rules, policies and procedures - Excellent analytical skills and the ability to interpret and apply policies as required - Proficiency in Payroll Management System (PMS), City Human Resource Management System (CHRMS), Payroll Information (Pi) and Reports Management Distribution System (RMDS) 55a Program"
Note: The "55a Program" appears at end of that line maybe part of proficiency? Actually it's "Proficiency in Payroll Management System (PMS), City Human Resource Management System (CHRMS), Payroll Information (Pi) and Reports Management Distribution System (RMDS) 55a Program". Might be a typo; but we keep as is.
We need to split by " - " maybe.
Benefits:
- "This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program."
- "Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/."
We could combine into two list items.
Pay: "$61,656.00 – $89,625.00"
Now produce HTML.
We must not include any extra text outside HTML.
Let's craft.
We'll have:
Responsibilities
- ...
...
Similarly for Requirements, Qualifications, Skills, Benefits, Pay (maybe
). Make sure to preserve punctuation. Let's write duties list items exactly as separated by semicolons. We'll need to ensure each item ends with a period? The original uses semicolons; we can keep as is but maybe add a period at end for readability but not required. Better to keep the original phrasing but split. I'll split: 1. research, evaluate and resolve outstanding items that appear on the RMDS, PMS, PTAPD160 and PTAPW161 reports 2. ensure that these reports are reviewed 3. audit and review pending details and reconciled for payment 4. research and process ATGs 5. audit all ATGs payments monthly to prepare for anniversary and/or quarterly payments 6. ensure employee’s ATGs and salary are up to date once notify of a reported title change 7. conducts bi-weekly audit of the 700 report against the prior pay cycle report as per the Comptroller’s Directive 13 8. ensure direct deposit stops and/or reversals are processed promptly 9. work closely with the payroll staff in reviewing the biweekly 319 report for the release of paper checks 10. research gross wages from prior pay period and validate for payment 11. ensures retroactive payments due to collective bargaining agreements are paid after required audits 12. assist with the preparation of Managerial Lum Sum (MLS) 13. respond to and resolve employees' inquiry on payroll questions in a professional and timely manner 14. work collaboratively with the Payroll and Personnel areas to implement solutions to day-to-day issues and project activities 15. review and audit retroactive details and approved for payment Check: item 6 grammar: "once notify of a reported title change" maybe missing "you are". We'll keep as original. Item 7: "conducts bi-weekly audit" maybe should be "conduct bi-weekly audit". Keep original. Item 11: "ensures retroactive payments" keep. Item 15: "review