Payroll & Finance Specialist

About the role

The Payroll & Finance Specialist will oversee payroll administration and is responsible for monitoring all tasks necessary to ensure accurate and timely payroll processing. The role includes building strong relationships with both external partners and internal stakeholders, reconciling all payroll-related schedules on a monthly basis, facilitating and training employees/management on payroll processes, procedures and guidelines, reviewing timecards and downloaded information for accuracy, reviewing and providing improvement suggestions for policies and procedures, ensuring all payroll information and records are maintained in accordance with state and federal guidelines, and supporting all external and internal audits related to payroll.

Responsibilities

• Maintain current knowledge of applicable state and federal wage and hour laws.
• Reconcile payroll related schedules monthly (e.g. Tuition IO, Accrued Payroll Liabilities), including Quarterly GL review of wages in Acct system vs. Payroll system.
• Facilitate and train employees/management on payroll processes, procedures and guidelines.
• Review timecards and downloaded information for accuracy.
• Review and provide improvement suggestions for policies and procedures.
• Ensure all payroll information and records are maintained in accordance with state and federal guidelines and that tax filings are completed accurately and timely.
• Support all external and internal audits related to payroll.
• Oversee compliance with statutory reporting and filing requirements i.e. 3PSP and GTL.
• Process and distribute reports based on agency needs, ie. biweekly departmental payroll reports.
• Manage payroll workload to meet operational requirements.
• Ensure payroll is processed in an accurate, compliant and timely manner.
• Manage and resolve issues related to payroll production.
• Handle confidential documents/information such as garnishment orders, live checks, or SSN data.
• Manage projects as required.
• Generate payroll reports as requested.
• Aid employees with system issues and their understanding of payroll mechanisms.
• Develop training materials and disseminate to new hires during their orientation.
• Ensure accuracy of payroll records by maintaining database with updates in status change, tax withholdings, benefits deductions, time off accruals, etc…
• Submit bi-weekly 403B contributions to vendor.
• Prepare special reports for senior management and external constituents.
• Work closely with HR on benefits administration, employee record changes, and policy enforcement.

Requirements

• Bachelor’s degree or 3 years of equivalent experience.
• At least 3 years of experience with automated payroll systems and related software programs.
• UKG experience preferred.
• Ability to handle and prioritize tasks to meet deadlines.
• Strong problem-solving and judgment skills with a high level of attention to detail.
• Excellent organizational skills and ability to work under pressure.
• Strong computer skills, including Word and Excel.

Qualifications

• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Knowledge of payroll systems and regulations.
• Experience with Microsoft Office Suite.

Skills

• Payroll administration.
• Automated payroll systems.
• UKG experience.
• Attention to detail.
• Time management.
• Problem-solving.
• Training and documentation.

Benefits

We offer a comprehensive benefits package including:

• Health, Dental & Vision Plans.
• Competitive Pay.
• STD & Basic Life Insurances.
• Matching 403B.
• Paid Vacation.
• Tuition Assistance Program.
• Employee Program Assistance.
• And more!

Pay

$62,000 - $70,000 + Benefits

Schedule

Full-time position