Payroll and Accounting Specialist

Activities & Responsibilities

• Process payroll and expense data, ensuring accurate entry, coding, and reconciliation of all payroll related costs.
• Review time sheets, expense reports, and payroll summaries for accuracy and completeness.
• Prepare payroll journal entries and assist with month-end and year-end close procedures related to payroll.
• Reconcile payroll accounts, including wages, taxes, deductions, benefits, and other employee-related liabilities.
• Maintain payroll and accounting records, ensuring proper documentation and filing.
• Absorb benefits, employee deductions, and related payroll accruals.
• Work with the Accounting Manager to resolve discrepancies and improve payroll and accounting processes.
• Assist with accounts payable tasks as needed.
• Support annual audits by preparing payroll-related schedules and documentation.
• Ensure compliance with company policies, internal controls, and applicable regulations.
• Provide general administrative and accounting support to the department as assigned.
• Maintain confidentiality regarding employee information and company financial data.

Required Skills/Abilities

• Strong understanding of payroll functions and basic accounting principles.
• Proficiency with payroll systems and accounting software.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to handle sensitive information with professionalism and discretion.
• Proficient in Microsoft Office Suite, especially Excel.
• Ability to work independently and collaboratively in a fast-paced environment.

Qualifications

• Bachelor degree in Accounting, Finance, Business Administration, or related field preferred.
• 5+ years of experience in payroll, accounting, or related administrative roles required.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Certainly operates a computer and other office productivity machinery.
• Must be able to travel to various offices as needed.