Payroll and Accounting Specialist

Overview

Beltone: MLM Hearing-Audiology Resources is a well-established leader in hearing healthcare, operating since 1976. With over 155 clinics across the U.S., we are committed to providing high-quality patient care and are seeking a dedicated professional to manage our clinic in Corvallis, Oregon.

Key Responsibilities

• Own and process bi-weekly multi-state, multi-entity payroll, including commissions, bonuses, variable compensation and independent contractors.
• Ensure compliance with federal, state and local wage and hours laws, payroll tax regulations, garnishments and benefit deductions.
• Manage payroll tax registrations, filings and payments across all jurisdictions.
• Oversee year-end processing, including W2 and 1099 preparation and distribution.
• Audit and validate time and attendance records across all locations and pay groups.
• Review and resolve timekeeping exceptions, PTO balances, and pay discrepancies in coordination with managers and HR.
• Provide training and guidance to managers and employees on proper timekeeping procedures, reporting and system use.
• Serve as the primary point of contact for employee payroll inquiries and resolve issues professionally and confidently.
• Maintain payroll data accuracy within HRIS and payroll systems.
• Prepare and review payroll entries and ensure accurate integration with the general ledger.
• Reconcile payroll-related balance sheet accounts, including accrued wages, taxes payable and benefit liabilities.
• Support month-end and year-end close processes related to payroll.
• Maintain payroll system integrity and internal controls.
• Support HRIS system/module implementations, testing and employee training.
• Develop and maintain payroll process documentation and SOPs.
• Generate recurring and ad hoc payroll and compensation reports for leadership.

Required Skills And Qualifications

• Minimum 5+ years of full-cycle payroll processing experience, including multi-state payroll in a multi-entity environment.
• Demonstrated experience independently managing payroll for 100+ employees.
• Strong working knowledge of payroll tax registrations, filling and compliance requirements.
• Experience reconciling payroll to the general ledger and support month-end close.
• Hands-on experience with payroll and timekeeping systems (UKG or comparable HRIS/payroll platform).
• Advanced proficiency in Microsoft Excel (pivot tables, lookups, data validation, reconciliation analysis).

Core Competencies

• Confidentiality and integrity in handling sensitive information.
• Strong attention to detail, accuracy, and organizational skills.
• Prowess in managing multiple priorities and meeting strict deadlines.
• Analytical thinker with effective problem-solving and follow-through skills.
• Strong communication and interpersonal skills, with the ability to train and support others.

Preferred Qualifications & Skills

• CPP (Certified Payroll Professional) certification strongly preferred.
• Bachelor’s degree in accounting, finance, business administration, or related field.
• Experience in a multi-location or retail healthcare environment.
• Experience supporting payroll related audits and regulatory reviews.