Payroll and Accounting Specialist

About the Role

The Payroll and Accounting Specialist maintains payroll systems, processes paychecks, and supports general ledger accuracy through journal entries, account reconciliations, cash receipt processing, and expense report review. This role partners with HR to maintain employee records and assist with HR administration.

Responsibilities

• Process payroll timely and accurately on a semi-monthly basis for 100+ multi-state employees while adhering to company accounting procedures.
• Maintain accurate and current employee records and settings in Deltek Costpoint and the payroll processor, including adjustments, new hires, and terminations.
• Review timesheets for accuracy and process corrections.
• Maintain employee paid time off accrual, validation, and tracking.
• Handle reimbursement direct deposit requests and data.
• Process employee expense reimbursements.
• Prepare certified payroll reporting.
• Complete monthly and quarterly reconciliations of payroll accounts.
• Run ad hoc reports to provide data as needed.
• Support general accounting functions, including:
  • Processing and tracking daily cash receipts.
  • Performing bank reconciliations.
  • Performing general ledger account reconciliations for credit card and car rental expenses.
  • Supporting creation and maintenance of balance sheet schedules.
  • Supporting accounts payable vouchering and journal entries.
  • Assisting in the review of employee expense reports.

Requirements

• High school diploma or equivalent required; Bachelor’s or associate’s degree in business, finance, or accounting preferred.
• Five years of experience processing payroll.
• Two years of experience with Deltek Costpoint.
• Proficient in Microsoft 365 applications, with a heavy focus on Microsoft Excel (e.g., VLOOKUP, SUMIF, XLOOKUP, pivot tables).

Skills

• Analytical: Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs workflows and procedures.
• Job Knowledge: Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision.
• Multitasking: Supports multiple tasks simultaneously; capable of working independently to meet deadlines; adaptable to shifting priorities; detail-focused to minimize mistakes.
• Organizational Support: Follows policies and procedures; completes administrative tasks correctly and on time; supports organization’s goals and values.
• Planning & Organization: Integrates changes smoothly; prioritizes and plans work activities; sets goals and objectives; uses time efficiently; works in an organized manner.
• Problem Solving: Develops alternative solutions; gathers and analyzes information skillfully; identifies problems in a timely manner; resolves problems early; works well in group problem-solving situations.
• Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to a positive team spirit; supports everyone’s efforts to succeed.
• Use of Technology: Adapts to new technologies; keeps technical skills up to date; troubleshoots technological problems; uses technology to increase productivity.

Work Environment

• Primarily work-from-home with minimal distractions, occasional need to commute to an office or meeting location.
• Low noise level in the work environment.
• Works under close direction of senior personnel in a demanding, dynamic environment with shifting daily priorities.
• Requires adaptability, a positive attitude, and the ability to work effectively and collaboratively.

Physical Demands

• Regularly required to sit, stand, and walk; use hands and fingers, talk, and hear.
• Occasionally lift and/or move up to 15 pounds.
• Vision requirements include close vision.