Payroll Administrator

About the role

We are looking for a Payroll Administrator to support accurate and timely payroll operations in Pittsburgh, Pennsylvania. This role is well suited for someone who can manage sensitive employee data, respond to pay-related inquiries, and keep payroll records current across multiple pay cycles. The ideal candidate brings strong organizational skills, sound judgment, and a service-focused approach to resolving payroll issues in a fast-paced environment.

Responsibilities

• Process payroll from start to finish for weekly, biweekly, and monthly pay schedules while helping ensure accuracy and timeliness.
• Review and maintain employee payroll records, including onboarding changes, departures, compensation updates, job status changes, and timekeeping information.
• Update federal, state, and local tax withholding details and help keep payroll data aligned with current employee elections.
• Investigate pay issues by gathering relevant details, identifying discrepancies, and supporting timely corrections.
• Answer employee questions related to earnings, deductions, and payroll timing with clear and accurate information.
• Prepare payroll-related documents and fulfill requests for compensation records and supporting information.
• Handle employment verification requests and complete required unemployment claim documentation.
• Review employment eligibility forms for new team members and support required I-9 reporting activities.
• Assist with additional payroll and administrative tasks as needed to support team deadlines and business needs.

Requirements

• At least 1 year of experience handling high-volume payroll processing using payroll software for entry, review, and inquiry activities.
• Working knowledge of payroll practices, including experience with multi-state and local tax considerations, is strongly preferred.
• Demonstrated accuracy and close attention to detail when working with confidential payroll and employee information.
• Strong verbal and written communication skills with the ability to provide dependable internal customer support.
• Ability to manage multiple priorities, stay organized, and meet deadlines in a busy work environment.
• Proficiency with Microsoft Office applications, particularly for payroll-related documentation and reporting.
• Flexibility to work additional hours when needed to meet payroll deadlines.
• Bachelor's degree preferred; experience with Vista Payroll is a plus.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in our company 401(k) plan.
• Access to free online training.