Payroll Administrator

Position Overview

The Payroll Administrator is responsible for the accurate and timely processing of multi-state U.S. and global payroll for a mid-sized, highly collaborative organization. This role supports a high-touch payroll and benefits team, ensuring compliance with complex regulatory requirements while delivering exceptional service to employees.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field preferred
• 3–5+ years of experience in payroll or related accounting/finance roles
• Must have experience processing multi-state payroll; global payroll exposure preferred
• Must have experience with payroll reconciliations, auditing, and compliance processes
• Must have experience managing payroll deductions including taxes, garnishments, and benefits
• Experience working in a high-touch, service-oriented payroll environment
• Familiarity with general ledger and ability to run and analyze payroll reports
• Experience with payroll systems such as UKG (preferred), ADP, Workday, Paychex, or similar
• Strong proficiency in Microsoft Excel
• High level of discretion and ability to handle confidential information
• Strong communication and customer service skills
• No direct supervisory responsibilities

Key Goals of Role

• Ensure accurate, compliant, and timely payroll processing across multiple jurisdictions
• Maintain high levels of data integrity, audit accuracy, and regulatory compliance
• Deliver “white-glove” payroll support to employees and internal stakeholders

Key Responsibilities

• Process bi-weekly multi-state U.S. payroll and monthly global payroll
• Maintain and update employee payroll records and master data files
• Set up payroll for new hires, ensuring compliance with federal, state, and international regulations
• Administer payroll changes, timekeeping data, direct deposits, and special payments (e.g., manual checks, stipends)
• Manage payroll deductions including taxes, benefits, and garnishments
• Perform payroll reconciliations, including general ledger and retirement/pension reporting
• Complete quarterly and annual tax filings and required payroll reporting
• Monitor and reconcile payroll-related bank transactions
• Collaborate with HR, accounting, and third-party vendors to resolve payroll discrepancies
• Utilize HRIS and payroll systems to audit data, analyze issues, and improve processes
• Maintain data integrity through reporting, audits, and system checks
• Support employees with payroll-related inquiries and provide training on system functionality (time entry, PTO, benefits updates)
• Assist with open enrollment and employee payroll/benefit changes
• Participate in audits, reporting, and special payroll-related projects
• Work within a collaborative, team-oriented environment that requires strong cross-functional coordination
• Maintain strict confidentiality of payroll and employee data