Payroll Administrator

Responsibilities

• Independently process and review weekly payrolls and assist with union payrolls across multiple jurisdictions, ensuring accuracy, timeliness, and full regulatory compliance
• Maintain and audit payroll data by collecting, validating, calculating, and entering employee hours, rates, fringe benefits, and deductions in accordance with union agreements and project requirements
• Administer payroll record updates, including exemptions, union deductions, job classifications, prevailing wage rates, benefit elections, and inter-union or job transfers
• Prepare, analyze, and reconcile detailed payroll reports, including earnings, taxes, deductions, fringe benefits, benefit contributions, leave balances, disability, and non-taxable wages
• Calculate and verify payroll tax liabilities, including federal, state, and local income taxes, Social Security, Medicare, unemployment insurance, and benefit-related deductions
• Research, interpret, and apply current federal, state, and local labor laws, prevailing wage determinations, union contracts, and project-specific certified payroll requirements
• Investigate and resolve complex payroll and benefit discrepancies related to hours worked, wage rates, fringe allocations, tax withholdings, and benefit contributions
• Respond to payroll inquiries from employees, project managers, and internal departments, providing clear and accurate guidance
• Support payroll compliance audits by preparing documentation and responding to government, union, or third-party requests
• Maintain strict confidentiality of payroll and employee information while ensuring proper record retention and documentation
• Evaluate payroll processes and internal controls, recommend improvements, and assist with implementing policy, or system changes
• Collaborate with the payroll, HR, and benefits teams and contribute to special projects, system implementations, and continuous improvement initiatives

Qualifications

• High school diploma or GED required. Additional training in payroll is desired
• Required Skills: Must be proficient in Microsoft Outlook, Word, and Excel. Previous experience and proficiency with payroll is required. Experience with union and certified payroll is desired
• Candidates must possess a strong attention to detail, tact and consideration, be organized, have a strong focus on accuracy, and have the ability to meet deadlines
• Preferred Skills: All job offers are contingent upon successful completion of a pre-employment drug screen and reference check

Pay and Benefits

Pay range and compensation package: Tri-City Group is an equal opportunity employer.