Payroll & Accounts Payable Supervisor (5472)

About the Role

The Payroll & Accounts Payable Manager oversees all payroll and accounts payable functions within the Finance Department, ensuring compliance with agency policies, internal controls, regulatory requirements, and accounting standards. This position supervises Accounts Payable operations and payroll processing, serving as a key resource for employees, managers, and vendors. The role supports the agency's financial reporting, audit, compliance, and operational objectives through accurate, timely, and efficient financial administration.

Responsibilities

• Payroll Administration
  • Maintain accurate payroll data and oversee weekly payroll processing, including timely preparation and distribution of paychecks and direct deposits.
  • Serve as a backup to payroll processing.
  • Prepare and reconcile weekly, quarterly, and year-end payroll reports and reconciliations.
  • Process annual Forms W-2 accurately and timely.
  • Compile payroll data required for annual cost reports.
  • Coordinate and prepare documentation for annual Workers Compensation audits.
  • Assist with retirement plan audits and other audit requirements.
• Accounts Payable Administration
  • Provide ongoing supervision and support of accounts payable staff.
  • Oversee processing of vendor and employee payments.
  • Review payment transactions for accuracy, timeliness, compliance, and risk mitigation.
  • Maintain proper supporting documentation for all accounts payable transactions.
  • Serve as a liaison with vendors, departments, and program supervisors.
  • Oversee annual filing and distribution of Vendor Forms 1099.
  • Ensure adherence to internal controls and agency financial policies.
• Accounting, Reporting & Compliance
  • Prepare reconciliations and analyses of accounts and ensure accuracy of general ledger activity.
  • Assist with monthly accruals, month-end close activities, and preparation of accurate financial statements.
  • Support fiscal year-end closing processes.
  • Gather and provide information required for external audits and regulatory reporting.
  • Research financial matters and prepare reports requested by management.
  • Identify, monitor, and communicate areas of financial and operational risk.
  • Participate in process improvement initiatives and automation opportunities.
  • Perform other duties and special projects assigned by Finance Leadership.

Core Competencies

• Knowledge of payroll administration, accounts payable functions, and GAAP.
• Ability to prioritize workload, meet deadlines, and manage multiple responsibilities.
• Strong analytical, problem-solving, and decision-making skills.
• Excellent attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Strong interpersonal and communication skills.
• Proven leadership, coaching, and team development capabilities.
• Proficiency in Microsoft Office Suite and financial/payroll systems.
• Commitment to supporting the Sanctuary Model.

Qualifications

• Bachelor’s Degree in Accounting, Finance, Business Administration, or related field.
• 5-7 years of relevant accounting, payroll, and accounts payable experience.
• Minimum one year of supervisory or leadership experience preferred.
• Ability to work effectively within a culturally and economically diverse population.
• Demonstrated ability to work collaboratively as a team member and leader.