Accounts Payable Supervisor

Core responsibilities

• Supervise and provide day-to-day guidance to two Accounts Payable team members within the shared services organization.
• Owning the end-to-end Accounts Payable function, ensuring efficient, accurate, and timely processing of vendor invoices and payments.
• Monitor daily transactional activities to ensure compliance with company policies, procedures, and internal controls.
• Oversee supplier invoice processing in Concur, including workflow management and business approval.
• Ensure invoices are accurately coded to support financial reporting, cost analysis, and departmental budget tracking.
• Process weekly vendor payments through BACS and international wire transfers.
• Partner with business teams to facilitate purchase order creation and support procurement activities.
• Affiliate with daily and weekly cash management activities, including monitoring Group bank accounts.
• Ensure all vendor payments and customer receipts are accurately recorded in Microsoft Dynamics 365 (D365) on a weekly and monthly basis.
• Prepare and reconcile Group bank accounts for both the UK and U.S. entities.
• Prepare and reconcile Accounts Payable balances for the UK and U.S., including monitoring and resolving aged items.
• Support quarterly reviews, interim testing, and annual audits by preparing documentation and responding to auditor requests.
• Identify opportunities to improve processes, strengthen controls, and increase the efficiency of the Accounts Payable function.

Experience and key competencies

• Minimum of 5 years of Accounts Payable experience.
• Previous experience leading or supervising an Accounts Payable team.
• Strong understanding of basic bookkeeping and accounting principles.
• Advanced Microsoft Excel skills and strong overall computer proficiency.
• Excellent verbal and written communication skills with the ability to collaborate effectively across all levels of the organization.
• Strong interpersonal skills with the ability to build and maintain positive working relationships.
• Team-oriented with a collaborative mindset and willingness to support colleagues as needed.
• Strong emotional intelligence (EQ) with the ability to quickly establish trust and manage stakeholder relationships effectively.
• Able to manage multiple priorities and meet tight deadlines in a fast-paced environment.
• Self-motivated, solution-oriented, and comfortable taking ownership of processes and deliverables.
• Strong organizational skills with exceptional attention to detail.