Accounts Payable Supervisor

About the role

The Accounts Payable Supervisor leads day-to-day Accounts Payable operations in a fast-paced, multi-entity environment operating in Oracle Fusion. This role ensures timely, accurate, and policy-compliant invoice processing and payments while maintaining strong internal controls, service discipline, team accountability, and continuous process improvement.

Responsibilities

• Lead daily AP operations, including invoice intake, validation, coding review, matching, approval follow-up, exception resolution, and payment readiness.
• Ensure invoices are processed accurately and timely in accordance with policy, payment terms, and service expectations.
• Manage and rebalance team workloads to support deadlines, priorities, and effective queue management.
• Drive disciplined execution across processing, backlog management, follow-up, and issue resolution.
• Serve as the first escalation point for operational issues, vendor concerns, urgent payments, and stakeholder inquiries.
• Partner with Procurement, Receiving, and Accounting to resolve PO, receipt, approval, business unit, and entity-related issues impacting invoice processing and payments.
• Identify and escalate recurring Oracle Fusion or process breakdowns; support testing and adoption of improved workflows.
• Reinforce accurate review of automated invoice data and prevent downstream errors.
• Ensure adherence to internal controls, company policies, approval requirements, and audit standards.
• Enforce “No PO, No Pay,” receiving requirements, legal entity accuracy, duplicate payment prevention, and proper handling of exceptions.
• Promote control awareness, including segregation of duties, documentation standards, and escalation of risks.
• Partner with leadership to address vendor master, banking, and data integrity issues.
• Cook up with Accounting on unprocessed invoices, exceptions, holds, and other items affecting period-end reporting.
• Ensure all close deliverables, reconciliations, and schedules are completed accurately and on time.
• Lead AP month-end close activities to support accurate and timely financial reporting.
• Drive vendor statement reconciliations, prioritizing key and high-risk vendors, and resolve discrepancies promptly.
• Manage reduction of aged invoices, unresolved holds, and legacy or incomplete items.
• Own AP reporting and performance metrics (e.g., cycle time, backlog, aging, exceptions, reconciliation status, on-time payment performance).
• Analyze trends, identify root causes, and implement corrective actions to improve efficiency, quality, and control performance.
• Provide regular insights to the Procure-to-Pay Manager on performance, risks, and improvement opportunities.
• Own AP aging performance, including timely resolution of aged invoices, unmatched receipts, invoice holds, and GRNI-related exceptions through coordination with Procurement, Receiving, Operations, and Accounting.
• Supervise and develop AP team members through coaching, training, and performance management.
• Foster a high-performance culture centered on ownership, urgency, consistency, and collaboration.
• Build team capability through cross-training and clear accountability.
• Address performance issues promptly and support employee growth through active leadership and mentoring.

Requirements

• Must be legally authorized to work in the United States without the need for sponsorship.
• Must be at least 18 years of age or older.
• Successfully passes all applicable general pre-employment testing including but not limited to background check, pre-employment drug screening, pre-employment fit tests, pre-employment aptitude and/or competency assessment(s).
• Overtime may be required and in person, predictable attendance in The Woodlands, TX.
• Bachelor’s degree in accounting, Finance, Business or a related field preferred but not required.
• 7+ years of progressive Accounts Payable, Procure-to-Pay, accounting, finance, or related field.
• Strong experience with AP close support, accruals, reconciliations, aging management, and operational reporting.
• Experience working in a multi-entity, fast-paced environment strongly preferred.
• Excellent vendor relationship management and problem-solving abilities.
• Strong communication and interpersonal skills to build cross-functional relationships.
• Proficiency in Excel (pivot tables, lookups, reconciliations).
• Experience in Oracle Fusion Accounts Payable strongly preferred.