Patient Services Coordinator III - Float

Why Join Us?

Be part of a practice at the forefront of cutting-edge cancer care and advanced treatments.
Access opportunities for professional growth and continuing education.
Work alongside a collaborative and compassionate team of experts dedicated to making a difference.
Enjoy the convenience of multiple locations throughout the Capital Region.
Contribute to groundbreaking clinical trials that shape the future of oncology care.

Job Description

Pay Range: $20 - $24 per hour
This position will assist with covering multiple NYOH sites, and is 100% in-person and located in Albany, NY*

Scope

Under direct supervision, responsible for scheduling patient appointments and tests in an efficient and timely manner. May include outside scheduling and/or surgical scheduling responsibilities.

Essential Duties And Responsibilities

• Greets patients and their guests into the clinic in a prompt, courteous, and professional manner.
• Serves as a liaison between patients and medical staff.
• Verifies date of birth.
• Obtains all appropriate forms as required.
• Answers incoming calls and messages related to scheduling; address callers’ needs and directs to appropriate department if needed.
• Obtains and communicates messages in an accurate and timely manner.
• Schedules new patients, patient referrals, and returning patients in computer system in accordance with physician and/or office guidelines.
• Receives incoming referrals, creates account, obtains, and enters insurance information.
• Requests initial records, works with provider on determining appropriate time for appointment, schedules consult, mails out new patient packet (varies by site).
• Initiates all prior authorization requests and completes documentation relating to referrals in patients’ electronic medical records (EMR).
• Communicates to patients all appointment details being scheduled and potential prep work needed, inquires about test specifics from necessary parties and gathers patient information as needed.
• Adheres to scheduling template containing physician meetings, satellite schedule, rounding, and call coverage.
• Prepares correspondence, memos, forms, and other typing as requested by supervisor.
• Responsible for timely and effective processing of EMR orders, including timely completion of chart messages.
• Works the bump list and no-show reports in a timely manner.
• Cancels/reschedules appointments according to physician schedule changes; notifies appropriate personnel.
• Complies with no show process and policy.
• Works closely with Front Office Supervisor & Nursing Supervisor to achieve optimal scheduling within the infusion room.
• Responsible for meeting appropriate metrics and a checklist provided by supervisor.
• Arranges for patients to have financial counseling as needed.
• Covers for other front office functions as requested.
• Performs other duties as assigned.

Minimum Qualifications

• High school diploma or equivalent required.
• Position is entry level and requires 0-3 years’ experience preferably in a medical office setting.
• Knowledge of medical terminology and coding a plus.
• Must have excellent communication skills, written and verbal.
• Proficiency in Microsoft Office (Outlook, Word, Excel) required.

Physical Demands

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work may require sitting for long periods of time; also stooping, bending and stretching for files and supplies. Occasionally lifting files or paper weighing up to 30 pounds. Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier and other office equipment. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts. It is necessary to view and type on computer screens for prolonged periods of time.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Involves contact with patients and public.