Parts & Service Administrative Coordinator

At Mobile Air & Power Rentals, we provide innovative cooling, heating, dehumidification, and power solutions for customers nationwide. We rent a vast array of equipment, including portable air conditioners, chillers, heaters, and generators, helping clients save time and money while enhancing their operations and memorable events.

About the role

We are seeking a detail-oriented and proactive Parts & Service Administrative Coordinator to join our team.

Responsibilities

• Issue Purchase Orders for all parts and service work as directed
• Receive PO lines against Vendor Invoices
• Email/call vendors for parts pricing/availability
• Assure all transactions are timely and accurate
• Maintain SharePoint files
• Invoice customers as directed by management for equipment damages
• Update ERP with asset maintenance progress for high-level visibility
• Assist with tracking Power Team service orders, parts allocation, vendor repairs, and equipment moves
• Heavy internal communication with Power Team Leaders as well as Regional and Local Operations teams regarding equipment repairs and maintenance
• Other related duties as assigned

Requirements

• Associate degree or equivalent experience
• Computer proficiency, including internet, email, ERP, MS Word, Excel, and other software as needed
• Strong organizational skills, with excellent verbal and written communication skills
• Detail-oriented, thrives in a fast-paced environment, willing to take ownership of tasks, and possesses a positive attitude
• Professional written and verbal communication skills

Benefits

• Full-time position
• Competitive hourly pay with quarterly bonus opportunities
• Health, Vision, and Dental Insurance
• Life Insurance
• 401k with company match
• Paid time off (vacation, sick days, holidays)
• Career development and advancement potential
• Employee discount programs

Schedule

• Full-time position requiring 40 hours per week, Monday through Friday
• Specific hours may vary based on business needs
• Evening and weekend work may be necessary during peak seasons
• Eligible hours worked may qualify for overtime and double-time pay rates