Partner Site Coordinator - OST Partners

Scope

• Supports implementation of Out of School Time programming across established partner sites during afterschool, summer, school breaks, and other approved OST access points.
• Maintains regular check-ins, quality assurance visits, and troubleshooting support with OST organizations and program sites.
• Oversees site-level readiness for attendance tracking, participation planning, referral documentation, service documentation, and Apricot-related routines in coordination with the Data Analyst and Director of Education.
• Partners with the Evaluation and Data team and organizational leadership to maintain data integrity, reporting readiness, partner scorecard preparation, and continuous quality improvement routines tied to program outcomes and consolidated reporting expectations.
• Maintains ongoing communication with the Puentes y Futuros Manager to strengthen participant progression, continuity of services, and transition supports.

Responsibilities

• Coordinate implementation support for ACE OST partner sites across afterschool, summer, school breaks, and other approved access points, ensuring that each site operates in alignment with ACE expectations and approved workplans.
• Reinforce daily operational readiness, including schedules, staffing coverage, youth supervision, session flow, materials, and implementation routines, and help sites resolve barriers that could disrupt service delivery or participant experience.
• Monitor attendance and dosage practices that sustain participation, including re-engagement routines, family follow-up, and barrier-solving with internal teams and partner sites as needed.
• Guide sites through launch periods, seasonal transitions, and other implementation shifts so programming remains stable, coordinated, and responsive to participant needs.
• Observe program flow and participant experience in real time, identify breakdowns or inconsistencies, and support site staff in making timely operational adjustments.
• Troubleshoot site-level challenges with a solutions-oriented approach, resolving issues directly when appropriate and escalating higher-risk concerns related to safety, compliance, staffing, or implementation quality.
• Lead observation and coaching cycles with partner site leads and frontline staff, providing timely feedback and supporting staff goal-setting to strengthen practice and improve consistency across sites.
• Reinforce fidelity to ACE Program Protocols, streamlined OST standards, required tools, and culturally sustaining practices, including consistent use of attendance tools, referral tracking, participation plans, and documentation routines.
• Strengthen site staff capacity to deliver high-quality, culturally grounded, bilingual programming that promotes belonging, safety, positive youth development, and strong academic and social-emotional engagement.
• Support consistent use of structured session plans, quality expectations, youth experience checks, and coaching follow-up so that partner sites can translate training into daily practice.
• Monitor alignment between services delivered, documentation completed, and data entered, and provide targeted coaching and corrective support when fidelity or quality concerns are identified.
• Ensure accurate, timely site-level documentation in Apricot and related systems, including attendance, dosage, services delivered, referrals, and other required implementation records, and support data quality through routine validation and corrective action.
• Partner with leadership and the Data Analyst to ensure data collection and reporting are complete and on time; contribute to dashboards, partner scorecards, monitoring tools, and reporting readiness as needed.
• Review site-level program data to identify trends in attendance, engagement, fidelity, and implementation quality and use findings to inform coaching, problem-solving, and improvement actions.
• Support site-level preparation for performance reviews, monitoring visits, and audit readiness activities by reinforcing documentation standards and ensuring that required records are organized, accessible, and aligned with reporting expectations.
• Document recurring challenges and contribute to identification of systemic issues that should inform CQI priorities, technical assistance plans, and leadership decision-making.
• Maintain strong relationships with OST partners, schools, and community-based sites, coordinating communication and collaboration related to implementation quality, participant supports, and alignment with ACE expectations.
• Strengthen site-level family engagement by reinforcing bilingual, culturally grounded communication practices and follow-up routines that support participation, retention, and family trust.
• Maintain ongoing coordination with the Puentes y Futuros Manager to support pathway continuity, participant progression, and smooth transitions across ACE services and cohorts.
• Support cross-site referral and navigation practices, ensuring that referral processes are documented accurately, follow-through occurs, and participants are connected to the services most appropriate to their needs.
• Participate in cross-department initiatives, organizational committees, strategic planning, partner convenings, and special events aligned to ACE priorities and youth advancement.
• Support El Buen’s emergency-response efforts by assisting with implementation coordination, documentation, and reporting during community crises when needed.

Qualifications

• Bachelor’s degree in Education, Youth Development, Social Work, or a related field required (Master’s preferred).
• Minimum of three (3) to five (5) years of experience in youth development, OST programming, education, or a related field.
• Demonstrated experience supporting multi-site or multi-partner program implementation.
• Strong knowledge of bilingual practices and youth development approaches for Latino and immigrant communities.
• Data literacy and experience using program data systems (Apricot or comparable) for documentation, reporting, and improvement.
• Strong program coordination skills, including planning, implementation follow-through, communication, and operational troubleshooting.
• Effective coaching and relationship management skills; ability to strengthen staff practice through feedback, modeling, and follow-up.