PARTNER CONSULTANT - Proofpoint

About the role

Seeking an experienced Proofpoint Administrator with strong expertise in email security administration, policy governance, and merger & acquisition (M&A) integrations. The ideal candidate should have hands-on experience consolidating or integrating Proofpoint environments during banking mergers, organizational mergers, acquisitions, divestitures, or tenant consolidations. The role requires deep technical mastery of the Proofpoint platform, stakeholder management, migration planning, and cross-functional coordination to ensure a seamless email security transition.

Responsibilities

• Proofpoint Administration & Security: Administer, manage, and optimize the Proofpoint Email Security platform. Configure and maintain email security policies, anti-spam, anti-phishing, malware protection, DLP, encryption, and URL defense controls. Perform policy reviews, tuning, and standardization across merged organizations. Monitor security posture, alerts, and compliance requirements. Troubleshoot mail flow and email security issues across complex environments.
• Merger & Acquisition (M&A) Integration: Lead the integration or consolidation of two Proofpoint environments during mergers or acquisitions. Assess and compare existing email security architectures, policies, exceptions, and governance models. Design and execute migration strategies with minimal business disruption. Harmonize safe sender lists, block lists, mail routing rules, DLP policies, and security controls. Support coexistence models during transition phases and drive final platform consolidation. Ensure secure migration of users, domains, mail routes, and security policies.
• Policy Governance & Compliance: Review and rationalize legacy security policies from both organizations. Align Proofpoint controls with banking, regulatory, and compliance requirements. Define standardized security baselines and governance procedures. Conduct impact assessments for policy changes and new integrations.
• Stakeholder & Project Management: Engage with Security, Messaging, Infrastructure, IAM, Network, Compliance, Risk, and Business stakeholders. Facilitate workshops, migration reviews, and executive status meetings. Provide regular updates on integration progress, risks, dependencies, and mitigation plans. Coordinate with vendors, third-party teams, and business units throughout the integration lifecycle.
• Documentation & Knowledge Management: Create merger runbooks, migration plans, architecture diagrams, and operational procedures. Develop transition and handover documentation. Maintain audit-ready records and security governance documentation.

Requirements

• Expert-level administration of Proofpoint Email Protection.
• Strong understanding of email authentication (SPF, DKIM, DMARC), secure email relay, email continuity, threat protection, URL defense, attachment defense, email encryption, data loss prevention (DLP), mail flow troubleshooting and SMTP expertise.
• Microsoft 365 and Exchange Online integration experience.
• Strong understanding of email security architecture and governance.
• M&A / Banking domain experience: experience supporting banking merger programs, acquisitions, divestitures, or large‑scale organization integrations.
• Proven experience consolidating multiple Proofpoint tenants or security policies.
• Expertise in policy harmonization and coexistence strategies.
• Understanding of banking security and regulatory requirements.
• Soft skills: excellent stakeholder communication and presentation skills; strong project coordination and management capabilities; ability to drive workshops and executive discussions; strong analytical and problem‑solving skills; ability to manage competing priorities in a high‑pressure environment.

Qualifications

• 10+ years of email security experience.
• 8+ years of Proofpoint administration experience.
• Experience leading email security workstreams in large‑scale M&A programs.
• Exposure to banking, financial services, or highly regulated industries.
• Certifications in Proofpoint, Microsoft 365, security, or messaging technologies are preferred.