Part Time Recreation Program Admin Assistant

Organizational Accountability

City of Germantown public servants exist, first and foremost, to protect and enhance the quality of life of those we serve; every position on the Germantown team has a shared responsibility and accountability to fulfill this purpose. Through the constant alignment of individual actions, behaviors and performance with our organization’s values system, Germantown public servants demonstrate a steadfast commitment to our greater mission of Excellence. Every day. The expectation for senior leaders is to model The Germantown Way at all times for those they influence and interact with daily.

Description

The City of Germantown is seeking a part-time Administrative Assistant to provide general administrative support to the Parks & Recreation department. Primary duties include providing receptionist and general office support. The successful candidate will work 25 hours per week, Monday through Friday from 12:00 pm to 5:00 pm, with flexibility to work additional hours to fill in during the absence of other office assistants or to meet increased office demands. Park office hours are Monday through Friday, 8:00 am to 5:00 pm.

Responsibilities

• Screen telephone calls and receive and direct visitors
• Provide information and assistance to the general public pertaining to park and recreation programming, facilities, and services
• Schedule and book events at various park facilities for the general public; resolve scheduling conflicts, collect fees, and issue refunds as appropriate
• Manage park user databases
• Assist staff with management of class/team rosters, enrollment information, and other program information duties as needed

Qualifications

• High school graduate and four years of experience in an office/administrative support capacity

Requirements

• Knowledge of office practices and procedures
• Good knowledge of English, spelling, and punctuation
• Basic proficiency with Microsoft Outlook, Word, and Excel; knowledge of PowerPoint helpful
• Ability to learn and operate specialized system software
• Ability to communicate effectively and work cooperatively with staff and the general public
• Strong attention to detail
• Strong organizational skills and ability to manage multiple assignments