Part Time Recorder

About the Role

The Records Controller, under the direction of the Recorder, is responsible for providing forms and filing information for new businesses, initiating the recording of documents, and entering documents into the computerized records management system. This position is classified as Covered as defined by the Board of Commissioners of the County of Allen Employee Handbook.

Responsibilities

• Record documents for permanent record, including providing forms and filing information for new businesses.
• Initiate the recording of documents and enter them into the computerized records management system.
• Review all incoming documents to ensure compliance with Indiana Code.
• Collect fees for recordings and copies, and enter financial information into the system.
• Maintain and balance cash drawer.
• Enter indexing information into the computer system from recorded documents to create a permanent record.
• Provide professional and courte assistance to customers searching for records.
• Answer telephone calls and greet office visitors, responding to or directing questions regarding the Recorder’s Office.
• Audit information entered into the land records system and correct any errors.
• Ensure documents are returned to their submitter.
• Perform all other duties as assigned, including overtime as required.

Requirements

• High School Diploma or GED and more than a year of customer service experience.
• Experience working with real estate title work preferred.
• Knowledge of property records and Indiana Code requirements for recording documents and collecting appropriate fees.
• Ability to understand and apply public access laws pertaining to records held by the Recorder’s Office.
• Strong computer skills with the ability to use Microsoft Office and other job-related software.
• Strong multi-tasking skills to handle a steady flow of documents while assisting office visitors and answering phones.
• Strong customer service skills to professionally and courteously assist office visitors and answer telephone calls.
• Ability to perform duties efficiently and meet deadlines amidst frequent distractions, delays, and interruptions.
• Must be able to type at least 45 WPM.

Working Conditions

• Works in a standard office setting with frequent sitting and the ability to move about freely.
• Some lifting of up to twenty pounds and bending is required.
• Frequent monitoring of equipment, typing, attention to detail, detailed inspection, and proofreading are expected.

Personal Work Relationships

The Records Controller maintains frequent contact with other County employees, government and non-governmental agencies, and the public when recording documents, assisting office visitors, and answering phones.