Part Time Deputy Recorder (up to 29 hrs/wk)

Print  Part Time Deputy Recorder (up to 29 hrs/wk) Salary $25.79 - $28.91 Hourly Location New Ulm, MN Job Type Part Time Job Number 00316 Department Recorder Opening Date 10/01/2026 Closing Date 10/15/2026 4:30 PM Central DescriptionBenefitsQuestions Position Summary Responsible to assist the County Recorder/Registrar of Titles to properly record and index real estate documents, process vital statistics, become a passport acceptance agent, process marriage applications, file notary public and ordination credentials, perform maintenance and transfer updates in the county’s tax system regarding real estate recordings as well as the processing of tax parcel splits and combinations, provide high-quality customer service, and perform office support functions. Recorder Functions Essential Duties and Responsibilities Records real estate transactions for the County. Calculates, collects and documents the receipt of required filing fees. Ensures accurate scanning, indexing and filing of all real estate instruments.Utilizes and maintains the Tri-Min computer system.Determines the legality of accepting certain documents, based on conformance with recording standards, title standards and statutes; interprets statutes for customers. Records deeds, mortgages and other real estate documents; analyzes certificates of titles for the disposition of encumbrances and approves documentation of easements.Reviews, deciphers and draws out legal descriptions in order to ensure consistency with adjacent properties and proper closure of metes and bounds.Organizes and maintains documents related to plats, surveys and monument records for use by surveyors and the general public. Receives and sets up new plats in Landlink software.Reviews incoming documents received for recording, accepting or rejecting.Maintenance and transfer updates in the county’s tax system regarding real estate recordings, with the exception of mobile home properties.Approves and processes tax parcel splits and combinations.Works collaboratively with other departments (Planning & Zoning, Auditor/Treasurer and Assessor and GIS administrator) to ensure regulations and internal procedures are adhered to regarding tax parcel splits and combinations.Prepares Real Estate Title Research Reports; Judgment, Tax Lien and property tax searches; Abstracting of Real Estate Title and certifies Condition of Register for Torrens property.Proofs legal descriptions for Torrens certificates.Processes Federal & State tax liens.Verifies and approves well certificates and electronic Real Estate Values.Maintains Geographic Information System (GIS).Implements the Safe at Home Law utilizing a parallel confidential recordation system. Assists the public in searches in real estate and vital records.Furnishes information as requested and subject to legal authority by phone, fax, mail or in person.Assists attorneys, surveyors, bankers, and title companies in researching and gathering information concerning real estate.Maintains knowledge of and interprets relevant state and local laws, policies and procedures.Prepares a variety of reports and documents. Vital Statistics Verify State security paper, daily and when orders are received; process birth, death, marriage and military discharge applications for copies; process marriage license applications; research historical birth, death, marriage records upon customer requests; file and preserve ordination credentials, notary public registration and military discharge papers; update computer systems with marriage certificates filed. Serve as agent for initial passport applicants daily and take photographs as needed; track receipt of applications in timely manner on a weekly basis; report passport filings to Department of State monthly; make sure current forms are available; and prepare for annual audit. Agents require initial certification with the Department of State and annual recertification thereafter. Other Duties Maintains knowledge of relevant laws, regulations, policies and procedures.Attends training and meetings.Other duties as assigned or apparent. Qualifications Education Two year post-secondary associate’s degree in legal secretary, paralegal, legal assistant, or related field; OROne year post-secondary education and one year related experience in a real estate agency, real estate loan department, or law office; ORTwo years equivalent combination of education and experience. Requirements Must be bondable and insurable due to cash-handling. Regular attendance. Knowledge, Skills And Abilities Knowledge of real estate law, reading and drafting legal descriptions, Title Standards, records retention, GIS, abstracting, and Uniform Commercial Code.Knowledge of applicable federal, state and local laws, codes, regulations,etc.Excellent computer and word processing skills.Ability to read and understand real property legal descriptions and land measurements.Ability to draw out legal descriptions. Knowledge of records management principles and practices.Ability to work with the public and to provide a high level of customer service.Excellent written and oral communications skills needed to convey professionalism. Good organization and time management skills.Strong attention to detail and the ability to balance multiple priorities.Knowledge of passport procedures and requirements. This is a part time position working up to 29 hrs. per week. Entry hourly wage range of $25.79 to $28.91, DOQ. EQUAL OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER Regular PT employees are eligible for vacation, sick, and holiday benefits on a pro-rated basis. Observed Holidays (pro-rated) New Year's Day Martin Luther King Day President's Day Good Friday (1/2 Day - Close at Noon) Memorial Day Juneteenth Independence Day (Observed) Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Day Christmas Eve (1/2 Day - Close at Noon) Christmas Day Retirement The County and the employee contribute to PERA (Public Employees Retirement Association) Employees must participate as directed by Minnesota statutes. Contribution rates vary depending on position. Employee may obtain refund of employee contribution upon termination of service. Questions regarding benefit information can be directed to Human Resources at (507) 233-6605. 01 I understand that in order for my application to receive every consideration in the selection process, I must complete all of the following supplemental questions. I understand that I will only receive credit to responses that are supported in the information I provide in my employment application and that a resume will not be accepted in lieu of an application. Please check the "yes" button if you have read and understand this. YesNo 02 Do you wish to claim Veteran's Preference? Veterans Preference points are awarded to qualified veterans and spouses of disabled/deceased veterans. Points are awarded subject to provisions of M.S. 197.455. You must provide documentation (DD214 and/or VA documents) establishing your right to claim the preference. Please attach your documentation to this application. Veteran: As defined in Minn. Stat. 197.447.Disabled Veteran: Please provide documentation of a USDVA verified disability.Spouse of a disabled veteran with a service connected disability rating.Spouse of a deceased veteran who died on, or as a result of, an active duty injury.Not a Veteran or do not wish to claim a veteran's preference. 03 Which best describes your education/experience? Two year post-secondary associate's degree in legal secretary, paralegal, legal assistant, or related field.One year post-secondary education and one year related experience in a real estate agency, real estate loan department, or law office.Two years equivalent combination of education and experience.None of the above. 04 If you selected "None of the Above" in the previous question, please indicate your education/experience. 05 What best describes your experience interpreting statutes and policies for work related duties? No experienceLess than 1 year1-3 years3-5 years5+ years 06 What is your experience communicating with and assisting the general public in person and over the phone? No experienceLess than 1 year1-3 years3-5 years5+ years 07 What work experience do you have verifying official certified documents for accuracy of terms and completeness? No experienceLess than 1 year1-3 years3-5 years5+ years 08 What experience do you have preparing certified documents? No experienceLess than 1 year1-3 years3-5 years5+ years 09 Do you have experience in accepting and executing official documents from clients? No experienceLess than 1 year1-3 years3-5 years5+ years 10 What is your experience preparing reports, spreadsheets, invoices, claims processing, issuing 1099's, bank files, and general ledger account coding? No experienceLess than 1 year1-3 years3-5 years5+ years 11 What best describes your computer skill level? Level 1 - Fundamental Skills: able to: Identify the basic components of a computer (keyboard, mouse, screen, etc.) Understand menu bars Create, save and delete documents Operate the print function Recognize icons (sound, internet, video, etc.)Level 2 - Basic Computing and Applications: able to: Write, modify, and edit text using a word processing application Create and format simple spreadsheets Create basic presentations Know how to forward and cc emails Understand how to search, assess search results, and download information from the internetLevel 3 - Intermediate Computing and Applications: able to: Understand operating systems Understand how to use flash drives and memory cards Know how to insert hyperlinks and tables on word processing applications Understand how to insert links and videos into presentations Know how to use CD, DVD, and mp3 players Modify your signature, recognize and sort spam, and recognize file formats when using email Conduct complex sorting, applying filters, and using different views on spreadsheets and databasesLevel 4 - Advanced Computing and Applications: able to: Understand computer hardware and software components Execute complex operations, formatting, and tables in word processing applications Integrate multimedia elements into presentations Create distribution lists and complete advanced file transfers using email Create 'if' statements, create complex graphs/charts, and use complex functions like macros and VLOOKUP in spreadsheets Conduct complex sorting, applying filters, and using different views on spreadsheets and databases Have a fundamental understanding of programming principles and concepts Required Question Employer Brown County (MN) Address 14 S. 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