Full Time Chief Deputy Recorder

We need to output HTML fragment with sections: h3 headings for sections present: About the role? The posting includes Position Summary, Responsibilities, Requirements, Qualifications, Benefits, Pay, Schedule? There's no explicit schedule. Pay is given: hourly wage range. Benefits described. So we need sections: Position Summary (maybe as About the role?), Responsibilities (Essential Duties and Responsibilities), Qualifications, Requirements, Benefits, Pay. Also maybe "Other duties" but we can incorporate into responsibilities. We must not repeat job title as heading. No Job ID etc. Remove boilerplate like EEO, application instructions, questions, etc. Also remove navigation, cookie, legal, etc. So we keep substantive info: Position Summary, Responsibilities (list), Qualifications (education etc), Requirements (bondable, driver's license, attendance, knowledge etc), Benefits (list of benefits), Pay (hourly range and full earning potential). Also maybe "Schedule" not present, so omit. We need to use

for each section heading. Use

• for any list of duties/requirements/benefits. Use

  for prose. We must preserve all substantive information; do not invent or summarize away detail. So we need to include details like specific duties enumerated. That is a long list; we need to keep them as list items. Must not omit any duty. That is huge but we must include all. However we can combine similar items? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." Means we cannot omit details; we must keep them. So we need to list each duty as separate

• . That will be long but okay. Similarly for qualifications, requirements, benefits. We need to strip out boilerplate like "EQUAL OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER", "Questions regarding benefit information can be directed to Human Resources", "01 I understand..." etc. Also remove "Opening Date", "Closing Date", "Job Number", etc. We need to keep the description of benefits: Vacation accrual table, sick leave, paid holidays list, health insurance details, life insurance, retirement, variable benefits list. Must keep all details. We need to format benefits as a list? The benefits section includes multiple sub-benefits each with details. Could use
  • for each benefit category, and inside each
  • we can have

    for details. That's acceptable. Pay: we have "Position is a Grade 8 with an entry hourly wage range of $29.85 to $33.47, DOQ, and has a full earning potential of up to $42.07 per hour, DOQ." So we can put that in a

    . Schedule: not present, omit. Now produce HTML fragment. Let's extract sections: Position Summary: The paragraph starting "Responsible to assist the County Recorder..." up to "and supervise office staff." That's the summary. Responsibilities: The list under "Recorder Functions Essential Duties and Responsibilities" then many sentences each ending with period. Also includes "Vital Statistics/Passports" section, "Administrative and Supervisory", "Other duties". All those are duties. We'll combine all duty sentences into list items. Qualifications: The block starting "Qualifications Education: Two-year associate’s degree..." includes education options and then "Requirements:" Actually the text separates Qualifications and Requirements. We'll treat Qualifications as education/experience options. Requirements as the bullet list after "Requirements:" (Must be bondable..., Must possess..., Regular attendance., Knowledge, Skills And Abilities...). Actually the "Knowledge, Skills And Abilities" seems part of Requirements? The heading "Knowledge, Skills And Abilities" appears after "Requirements:"? Let's parse: "Qualifications Education: Two-year associate’s degree in business management, legal secretary, paralegal, legal assistant or similar field; OROne-year post-secondary education/training and one-year related experience in real estate agency, real estate loan department, or law office; ORTwo years office and personnel management, preferably in a real estate related office. Requirements: Must be bondable and insurable due to cash-handling. Must possess and maintain a valid driver’s license and proof of personal vehicle insurance. Regular attendance. Knowledge, Skills And Abilities Knowledge of real estate law, reading and drafting legal descriptions, Title Standards, records retention, GIS, abstracting, and Uniform Commercial Code.Knowledge of applicable federal, state and local laws, codes, regulations,etc.Excellent computer and word processing skills.Ability to read and understand real property legal descriptions and land measurements.Ability to draw out legal descriptions. Knowledge of records management principles and practices.Ability to work with the public and to provide a high level of customer service.Excellent written and oral communications skills needed to convey professionalism. Good organization and time management skills.Knowledge in interpreting, understanding and applying statutes, regulations and guidelines pertaining to Minnesota Statutes, laws and regulations pertaining to the operations and compliance requirements of the Recorder’s Office.Strong attention to detail and the ability to balance multiple priorities.Ability to develop and implement goals and objectives; plan, coordinate, direct and evaluate the work of others; and to supervise personnel in a manner conducive to efficient performance and high morale. Ability to create a positive work environment of equity and inclusion.Knowledge of passport procedures and requirements.Knowledge of the Minnesota Safe at Home program." Thus Qualifications: education options. Requirements: bondable, driver's license, regular attendance, then a long list of knowledge, skills, abilities. We'll separate:

    Qualifications

    with
    • for each education option (three options).

      Requirements

      with
      • for each requirement: bondable, driver's license, regular attendance, then each knowledge/skill item as separate
      • . Might be many but okay. Benefits: We need to capture all benefits details: Vacation (with table), Sick Leave, Paid Holidays (list), Health Insurance (details), Life Insurance, Retirement, Variable Benefits Available (list). We'll make each as
      • with

        inside for details. Pay:

        Pay

        ...

        Now ensure we don't include any boilerplate like "EQUAL OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER", "Questions regarding benefit information can be directed to Human Resources", "01 I understand..." etc. Also remove "Opening Date", "Closing Date", "Job Number", "Department", "Location", "Job Type", "Full Time Chief Deputy Recorder Salary $29.85 - $33.47 Hourly Location New Ulm, MN Job Type Full Time Job Number 00313 Department Recorder Opening Date 09/10/2026 Closing Date 9/24/2026 4:30 PM Central". That's metadata; we drop. Now produce HTML. Let's craft. We'll need to escape any special characters? Not needed. We'll produce:

        Position Summary

        Responsible to assist the County Recorder/Registrar of Titles to properly record and index real estate documents, process vital statistics, become a passport acceptance agent, process marriage applications, file notary public and ordination credentials, perform maintenance and transfer updates in the county’s tax system regarding real estate recordings, as well as the processing of tax parcel splits and combinations, to provide high-quality customer service, to perform all functions of the office, and supervise office staff.

        Responsibilities

        • Reviews documents received for recording, accepting or rejecting.
        • Collects and documents the receipt of required filing fees.
        • Assigns document numbers and time of record to all real estate documents.
        • Ensures accurate indexing and filing of all real estate instruments.
        • Maintains the Tri-Min computer system.
        • Determines the legality of accepting certain documents, based on conformance with recording standards, title standards and statutes; interprets statutes and, as necessary, obtains a legal opinion.
        • Records deeds, mortgages and other real estate documents; analyzes certificates of titles for the disposition of encumbrances.
        • Reviews, calculates and draws out legal descriptions in order to ensure consistency with adjacent properties and proper closure of metes and bounds.
        • Organizes and maintains documents related to plats, surveys and monument records for use by surveyors and the general public.
        • Maintenance and transfer updates in the county’s tax system regarding real estate recordings.
        • Approves and processes tax parcel splits and combinations with the exception of mobile home properties.
        • Works collaboratively with other departments (Planning & Zoning, Auditor/Treasurer and Assessor and GIS administrator) to ensure regulations and internal procedures are adhered to regarding tax parcel splits and combinations.
        • Prepares Real Estate Title Research Reports; Judgment, Tax Lien and property tax searches; Abstracting of Real Estate Title (both the creation of new abstracts as well as updating existing abstracts) and certifies Conditions of Register for Torrens property.
        • Processes Federal & State tax liens.
        • Verifies and approves well certificates and electronic Real Estate Values.
        • Assists the public in searches in real estate and vital records.
        • Furnishes information as requested and subject to legal authority by phone, fax, mail or in person.
        • Assists attorneys, surveyors, bankers, and title companies in researching and gathering information concerning real estate.
        • Maintains knowledge of and interprets relevant state and local laws, policies and procedures.
        • Prepares a variety of reports and documents.
        • Responds to public inquiries, requests and complaints.
        • Implements the Safe at Home Law utilizing a parallel confidential recordation system. In the absence of the County Recorder/Registrar of Titles, performs functions of the County Recorder.
        • Verifies State security paper; daily and when orders are received; process birth, death, marriage and military discharge applications for copies; process marriage license applications, felony name change; research historical birth, death, marriage records upon customer requests; file clergy registration, notary registration and military discharge papers; update computer systems with marriage certificates filed.
        • Serves as agent for initial passport applicants daily and take photographs as needed; track receipt of applications in a timely manner on a weekly basis; report passport filings to Department of State monthly; make sure current forms are available; and prepare for annual audit. Agents require initial certification with the Department of State and annual recertification thereafter.
        • Administers bookkeeping functions through maintenance of all books of record according to statutory requirements.
        • Maintains multiple escrow accounts for the office.
        • Balances the report of fees and accounts.
        • Bills state agencies and local companies for collection of required fees.
        • Prepares and reviews periodic financial, statistical, and other reports.
        • Assists with development and administration of the department budget.
        • Directs, supervises, and reviews the activities of department personnel.
        • Provides training and development for employees.
        • Delegates tasks and evaluates work performance of employees on a regular basis.
        • Assists with establishing and implementing department policies, work methods and procedures.
        • Creates an environment for cooperation, independent working, and learning.
        • Establishes and maintains positive professional relationships with the public, attorneys, bankers, realtors, title companies, municipalities, and others.
        • Works collaboratively with other county departments.
        • Acts as County Recorder in that person’s absence.
        • Maintains knowledge of relevant laws, regulations, policies and procedures.
        • Attends trainings, professional association and county meetings.
        • Other duties as assigned or