Full Time Chief Deputy Recorder

Print  Full Time Chief Deputy Recorder Salary $29.85 - $33.47 Hourly Location New Ulm, MN Job Type Full Time Job Number 00313 Department Recorder Opening Date 09/10/2026 Closing Date 9/24/2026 4:30 PM Central DescriptionBenefitsQuestions Position Summary Responsible to assist the County Recorder/Registrar of Titles to properly record and index real estate documents, process vital statistics, become a passport acceptance agent, process marriage applications, file notary public and ordination credentials, perform maintenance and transfer updates in the county’s tax system regarding real estate recordings, as well as the processing of tax parcel splits and combinations, to provide high-quality customer service, to perform all functions of the office, and supervise office staff. Recorder Functions Essential Duties and Responsibilities Reviews documents received for recording, accepting or rejecting.Collects and documents the receipt of required filing fees. Assigns document numbers and time of record to all real estate documents. Ensures accurate indexing and filing of all real estate instruments.Maintains the Tri-Min computer system.Determines the legality of accepting certain documents, based on conformance with recording standards, title standards and statutes; interprets statutes and, as necessary, obtains a legal opinion. Records deeds, mortgages and other real estate documents; analyzes certificates of titles for the disposition of encumbrances.Reviews, calculates and draws out legal descriptions in order to ensure consistency with adjacent properties and proper closure of metes and bounds.Organizes and maintains documents related to plats, surveys and monument records for use by surveyors and the general public.Maintenance and transfer updates in the county’s tax system regarding real estate recordings.Approves and processes tax parcel splits and combinations with the exception of mobile home properties.Works collaboratively with other departments (Planning & Zoning, Auditor/Treasurer and Assessor and GIS administrator) to ensure regulations and internal procedures are adhered to regarding tax parcel splits and combinations.Prepares Real Estate Title Research Reports; Judgment, Tax Lien and property tax searches; Abstracting of Real Estate Title (both the creation of new abstracts as well as updating existing abstracts) and certifies Conditions of Register for Torrens property.Processes Federal & State tax liens.Verifies and approves well certificates and electronic Real Estate Values.Assists the public in searches in real estate and vital records.Furnishes information as requested and subject to legal authority by phone, fax, mail or in person.Assists attorneys, surveyors, bankers, and title companies in researching and gathering information concerning real estate.Maintains knowledge of and interprets relevant state and local laws, policies and procedures.Prepares a variety of reports and documents.Responds to public inquiries, requests and complaints.Implements the Safe at Home Law utilizing a parallel confidential recordation system. In the absence of the County Recorder/Registrar of Titles, performs functions of the County Recorder. Vital Statistics/Passports Verifies State security paper; daily and when orders are received; process birth, death, marriage and military discharge applications for copies; process marriage license applications, felony name change; research historical birth, death, marriage records upon customer requests; file clergy registration, notary registration and military discharge papers; update computer systems with marriage certificates filed. Serves as agent for initial passport applicants daily and take photographs as needed; track receipt of applications in a timely manner on a weekly basis; report passport filings to Department of State monthly; make sure current forms are available; and prepare for annual audit. Agents require initial certification with the Department of State and annual recertification thereafter. Administrative and Supervisory Administers bookkeeping functions through maintenance of all books of record according to statutory requirements. Maintains multiple escrow accounts for the office. Balances the report of fees and accounts.Bills state agencies and local companies for collection of required fees.Prepares and reviews periodic financial, statistical, and other reports.Assists with development and administration of the department budget.Directs, supervises, and reviews the activities of department personnel.Provides training and development for employees.Delegates tasks and evaluates work performance of employees on a regular basis.Assists with establishing and implementing department policies, work methods and procedures.Creates an environment for cooperation, independent working, and learning. Establishes and maintains positive professional relationships with the public, attorneys, bankers, realtors, title companies, municipalities, and others. Works collaboratively with other county departments. Other duties Acts as County Recorder in that person’s absence.Maintains knowledge of relevant laws, regulations, policies and procedures.Attends trainings, professional association and county meetings.Other duties as assigned or apparent. Qualifications Education: Two-year associate’s degree in business management, legal secretary, paralegal, legal assistant or similar field; OROne-year post-secondary education/training and one-year related experience in real estate agency, real estate loan department, or law office; ORTwo years office and personnel management, preferably in a real estate related office. Requirements: Must be bondable and insurable due to cash-handling. Must possess and maintain a valid driver’s license and proof of personal vehicle insurance. Regular attendance. Knowledge, Skills And Abilities Knowledge of real estate law, reading and drafting legal descriptions, Title Standards, records retention, GIS, abstracting, and Uniform Commercial Code.Knowledge of applicable federal, state and local laws, codes, regulations,etc.Excellent computer and word processing skills.Ability to read and understand real property legal descriptions and land measurements.Ability to draw out legal descriptions. Knowledge of records management principles and practices.Ability to work with the public and to provide a high level of customer service.Excellent written and oral communications skills needed to convey professionalism. Good organization and time management skills.Knowledge in interpreting, understanding and applying statutes, regulations and guidelines pertaining to Minnesota Statutes, laws and regulations pertaining to the operations and compliance requirements of the Recorder’s Office.Strong attention to detail and the ability to balance multiple priorities.Ability to develop and implement goals and objectives; plan, coordinate, direct and evaluate the work of others; and to supervise personnel in a manner conducive to efficient performance and high morale. Ability to create a positive work environment of equity and inclusion.Knowledge of passport procedures and requirements.Knowledge of the Minnesota Safe at Home program. Position is a Grade 8 with an entry hourly wage range of $29.85 to $33.47, DOQ, and has a full earning potential of up to $42.07 per hour, DOQ. EQUAL OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER Brown County provides a comprehensive, balanced, and competitive benefits package as part of your total compensation. The following outline of County-offered benefits serves as an overview and does not provide all provisions, limitations, and exclusions. If there is a contradiction between this and the official plan documents, the plan documents will prevail. Vacation Vacation Accruals, Utilization, And Payouts Vary Within Each Collective Bargaining Agreement And/or The Employee Handbook. The Following Is The General Overview Of The Vacation Benefit For Full Time Employees Years of Service Biweekly Accrual Rate (based on 80-hour pay period) Years Completed Total Hours Per Year Up to 4 years 101.66 hours 4 years but less than 8 years 130 hours 8 years but less than 12 years 157.30 hours 12 years but less than 16 years 185.38 hours 16 or more years 201.50 hours Sick Leave Full time employees may earn 8 hours of sick leave per month. Paid Holidays Most Employee Groups Observe The Following Holidays New Year's Day Martin Luther King Day President's Day Good Friday Memorial Day Juneteenth Independence Day (Observed) Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Day Christmas Eve Christmas Day Health Insurance Full-Time employees and employees working 30 or more hours per week may choose between single or family coverage. Eligibility begins on the first day of the month after the date of active employment. The County has designated a base plan which is a high deductible plan with an HSA option. The County contributes monthly towards the cost of the health plan premiums with a semi-annual county contribution into employee's HSA for the single or the family coverage plan. For regular part time employees working 30+ hours/week year around, the County will pay 75% of the county share of single coverage (base plan) which may be applied towards family coverage and also contribute 75% of the employer HSA contribution. Life Insurance Full-Time Employees are provided with the following term life insurance benefit at no cost to them. Regular part-time employees working 30 or more hours per week are eligible for this benefit with County paying 75% of premium. Eligibility begins on the first day of the month after the date of active employment. $20,000 term life/$20,000 AD&D Retirement The County and the employee contribute to PERA (Public Employees Retirement Association) Employees must participate as directed by Minnesota statutes. Contribution rates vary depending on position. Employee may obtain refund of employee contribution upon termination of service. Variable Benefits Available The following benefits are available on an elective basis at the employee's choice: Dental Vision Short Term Disability Long Term Disability Health Savings Account (HSA) Flexible Spending Reimbursement Accounts (FSA) Deferred Compensation (457b) Roth IRA Supplemental Life AFLAC Plans Questions regarding benefit information can be directed to Human Resources at (507) 233-6605. 01 I understand that in order for my application to receive every consideration in the selection process, I must complete all of the following supplemental questions. I understand that I will only receive credit to responses that are supported in the information I provide in my employment application and that a resume will not be accepted in lieu of an application. Please check the "yes" button if you have read and understand this. YesNo 02 Do you wish to claim Veteran's Preference? Veterans Preference points are awarded to qualified veterans and spouses of disabled/deceased veterans. Points are awarded subject to provisions of M.S. 197.455. You must provide documentation (DD214 and/or VA documents) establishing your right to claim the preference. Please attach your documentation to this application. Veteran: As defined in Minn. Stat. 197.447.Disabled Veteran: Please provide documentation of a USDVA verified disability.Spouse of a disabled veteran with a service connected disability rating.Spouse of a deceased veteran who died on, or as a result of, an active duty injury.Not a Veteran or do not wish to claim a veteran's preference. 03 What best describes your education/experience? (Select all that apply.) Associates Degree or higher in a related field.1 year post-secondary and 1 year related experience in the real estate industry or law office.2 years experience in real estate law, legal descriptions, records retention, GIS courses, Uniform Commerical Code, computer and word processing skills, scanners, and other general office equipment.None of the above. 04 If you selected "None of the Above" in the previous question, please indicate your education/experience. 05 What best describes your experience interpreting statutes and policies for work related duties? No experienceLess than 1 year1-3 years3-5 years5+ years 06 What is your experience communicating with and assisting the general public in person and over the phone? No experienceLess than 1 year1-3 years3-5 years5+ years 07 What work experience do you have verifying official certified documents for accuracy of terms and completeness? No experienceLess than 1 year1-3 years3-5 years5+ years 08 What experience do you have preparing certified documents? No experienceLess than 1 year1-3 years3-5 years5+ years 09 Do you have experience in accepting and executing official documents from clients? No experienceLess than 1 year1-3 years3-5 years5+ years 10 What is your experience preparing reports, spreadsheets, invoices, claims processing, issuing 1099's, bank files, and general ledger account coding? No experienceLess than 1 year1-3 years3-5 years5+ years 11 What best describes your computer skill level? Level 1 - Fundamental Skills: able to: Identify the basic components of a computer (keyboard, mouse, screen, etc.) Understand menu bars Create, save and delete documents Operate the print function Recognize icons (sound, internet, video, etc.)Level 2 - Basic Computing and Applications: able to: Write, modify, and edit text using a word processing application Create and format simple spreadsheets Create basic presentations Know how to forward and cc emails Understand how to search, assess search results, and download information from the internetLevel 3 - Intermediate Computing and Applications: able to: Understand operating systems Understand how to use flash drives and memory cards Know how to insert hyperlinks and tables on word processing applications Understand how to insert links and videos into presentations Know how to use CD, DVD, and mp3 players Modify your signature, recognize and sort spam, and recognize file formats when using email Conduct complex sorting, applying filters, and using different views on spreadsheets and databasesLevel 4 - Advanced Computing and Applications: able to: Understand computer hardware and software components Execute complex operations, formatting, and tables in word processing applications Integrate multimedia elements into presentations Create distribution lists and complete advanced file transfers using email Create 'if' statements, create complex graphs/charts, and use complex functions like macros and VLOOKUP in spreadsheets Conduct complex sorting, applying filters, and using different views on spreadsheets and databases Have a fundamental understanding of programming principles and concepts Required Question Employer Brown County (MN) Address 14 S. 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