Part Time Office Manager/Administrative Coordinator

About the role

We are seeking a highly organized and proactive Office Manager / Administrative Coordinator to support the day-to-day operations of our office. This role is ideal for someone who thrives in a structured, fast-paced environment and enjoys creating a welcoming, well-run workplace.

Key Responsibilities

• Serve as the first point of contact by welcoming and assisting visitors, clients, and vendors
• Answer and direct incoming calls to appropriate departments or personnel
• Receive and manage incoming deliveries, packages, and mail distribution
• Oversee daily office operations to ensure a smooth and efficient work environment
• Serve as the primary point of contact for general office needs and vendor coordination (Building Manager, Cleaning Services)
• Maintain office organization, cleanliness, and overall functionality
• Clock in and out employees
• Coordinate and manage internal and external meetings, appointments, and conference room scheduling
• Aid leadership with calendar coordination as needed
• Arrange domestic travel including flights, hotels, ground transportation, and itineraries
• Ensure travel plans are cost-effective and aligned with company preferences
• Plan and execute internal events (team meetings, celebrations, offsites, etc.)
• Support logistics for company initiatives, meetings, and special events
• Maintain a welcoming and professional office atmosphere
• Manage office décor, seasonal updates, and overall aesthetic upkeep
• Monitor and reorder office supplies, kitchen items, and employee snacks
• Manage vendor relationships for office-related purchasing
• Aid with onboarding logistics for new hires (workspace setup, materials, etc.)
• Act as a resource for employees regarding office-related needs

Qualifications

• 2+ years of experience in office management, administrative support, or similar role
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Professional demeanor with a customer-service mindset
• Proactive, resourceful, and detail-oriented
• Ability to work independently and manage responsibilities within a defined daily schedule
• Proficiency in Microsoft Office and/or Google Workspace