Part-Time Office Assistant

About the role

The Office Assistant performs various routine clerical duties to support operations of the department.

Responsibilities

• Operate office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Answer incoming calls; transfers callers and takes messages as needed.
• Enter and update information in databases.
• Maintain filing systems either manually or electronically.
• Prepare forms, memos, letters, and reports according to written or verbal instructions.
• Monitor inventory levels and orders supplies.
• Open, sort and distribute incoming mail; process outgoing mail.
• May manage calendars and schedules appointments.
• May serve as the receptionist for the Plant office, greeting visitors and applicants.
• Maintain designated work spaces in a clean, safe and timely manner in compliance with Plant THM/Safety policy.
• Perform other job-related duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High School diploma or Technical School Education, with 1 year of clerical support experience.

Computer Skills

Possess basic knowledge of MS Office (Word, and Outlook).

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write general reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Abilities to interpret a variety of instructions furnished in written, verbal, diagram, or schedule form.

Physical Demands

While performing duties of this job, the employee is regularly required to use hands to handle, or feel, and talk or hear. The employee is frequently required to sit. The employee is occasionally required to lift and/or move up to 10 pounds and rarely lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Work Environment

When in the office, the noise level in the work environment is usually quiet.