Part-Time Office Assistant

About the role

The Part-Time Office Assistant supports the day-to-day operations of our administrative team by ensuring our office remains organized, well-stocked, and welcoming. This hands-on position requires movement throughout the office and facility, managing supplies, handling mail and packages, and assisting with various office projects.

The ideal candidate is dependable, positive, flexible, and enjoys contributing to a team-oriented culture. This individual takes pride in creating a clean, organized, professional, and welcoming environment for employees, visitors, vendors, and guests.

Responsibilities

• Office Operations
  • Pick up and distribute incoming mail.
  • Deliver outgoing packages to UPS and other shipping locations as needed.
  • Receive, sort, and distribute incoming administrative packages.
  • Maintain a clean, organized, and professional appearance in shared administrative spaces.
  • Keep designated office shelves and storage areas neat and organized.
  • Maintain the organization and inventory of the company swag closet.
  • Assist with general office organization and operational needs.
• Office & Kitchen Supplies
  • Monitor inventory levels of office supplies and snacks.
  • Place supply and snack orders as directed.
  • Keep kitchen and snack areas fully stocked and organized.
  • Assist with inventory organization, replenishment, and storage.
• Employee Experience
  • Assemble welcome packages for new office and field employees.
  • Coordinate welcome cookie baskets and other new hire welcome items as assigned.
  • Assist with preparing materials for employee events and culture initiatives.
• Administrative Support
  • Complete errands and special projects as assigned.
  • Assist the Administrative Team with day-to-day operational needs.
  • Perform other related duties as assigned to support the business.

Requirements

• Positive attitude and willingness to help wherever needed.
• Dependable with excellent attendance and punctuality.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks and shift between responsibilities throughout the day.
• Comfortable performing light physical tasks, including walking throughout the facility, lifting office supplies, organizing storage areas, and handling packages.
• Strong communication and interpersonal skills.
• Ability to work independently while taking direction from multiple team members.
• Ability to maintain confidentiality and professionalism.
• Ability to interact with employees, visitors, vendors, and delivery personnel in a friendly and professional manner.

Nice to Have

• Valid driver’s license and reliable transportation to assist with occasional local errands.
• Previous customer service, retail, hospitality, volunteer, or office experience.
• Familiarity with Microsoft Office (Outlook, Word, Excel) for basic office tasks.
• Experience with shipping and delivery services, such as UPS or FedEx.
• Experience with inventory, stocking, supply management, or maintaining organized storage areas.
• Strong attention to presentation and pride in maintaining clean, organized, and welcoming spaces.