Part-Time Executive Assistant & Operations Coordinator

Employee Discounts

• Flexible schedule

Responsibilities

• Manage and organize emails and business correspondence
• Track projects, deadlines, and follow-up items
• Aid in scheduling meetings and appointments
• Organize digital files and company records
• Prepare spreadsheets and reports
• Aid in insurance renewals and paperwork
• Manage business license renewals and registrations
• Coordinate vendor communications and follow-up
• Track important deadlines and compliance requirements
• Aid in maintaining operational documents and procedures
• Coordinate supply ordering and inventory tracking
• Communicate with vendors regarding orders and shipments
• Maintain order logs and records
• Aid in administrative support for participating studios
• Conduct research and special projects
• Aid in event coordination and planning
• Aid in managing personal and business-related administrative tasks
• Follow up on outstanding action items and keep projects moving

Requirements

• Strong organizational skills and attention to detail
• Excellent communication and follow-up skills
• Comfortable working independently
• Proficient with Google Workspace, Microsoft Office, and spreadsheets
• Ability to prioritize multiple tasks and deadlines
• Professional, trustworthy, and discreet
• Reliable transportation

Skills

• Proficient with Google Workspace, Microsoft Office, and spreadsheets

Benefits

• Employee discounts

Pay

Commensurate with experience

Schedule

Part-Time

Qualifications

• Executive Assistant roles
• Small business operations
• Franchise organizations
• Healthcare, wellness, fitness, or medical office administration
• Inventory management and vendor coordination

About the Role

Icebox Cryotherapy Studios is a fast-growing franchise company revolutionizing cold therapy. Our innovative studios specialize in athletic recovery, pain management, wellness, and skin health. With a sophisticated and sleek brand, our studio environment creates a modern and upscale spa-like experience. We believe in simplicity, offering a minimalistic service menu focused on cutting-edge cold treatments. At Icebox, we pride ourselves on being approachable and inclusive, thereby attracting and catering to a diverse customer base. Icebox is on a mission to create healthier and happier communities, one freeze at a time!

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Icebox Cryotherapy Studios Corporate.