Part-Time Executive Assistant

Responsibilities

• Client & Community Communications: Manage the daily rhythm of sending session recordings and highlights to clients within 24 hours (building automation where possible); Coordinate Mailchimp newsletter content and manage the ongoing email list; Maintain a consistent flow between emails, funnels, and client touchpoints.
• Scheduling & Session Logistics: Manage Calendly scheduling and client rescheduling requests; Own Zoom logistics end-to-end: correct links, joining 10 minutes early, and setting the container for each call; Coordinate AI notetaker automation so recordings and notes are captured and distributed automatically after every call.
• Retreats & Events: Support retreat logistics, travel coordination, and day-of communications for retreats in France and the U.S; On occasion, travel to retreats (France retreats optional; domestic retreats prioritized for in-person support), managing document sharing, testimonials, and real-time customer service onsite.
• Content & Social Coordination: Serve as the liaison between our client and her social media/content team; Provide the team with visuals, photos, and landing pages needed for retreat and program promotion; Manage podcast upload and distribution; Support project-based funnels and launches creatively, bringing forward ideas rather than waiting to be told.
• Customer Service & Fulfillment: Coordinate shipping and fulfillment for Cosmic Compass game materials; Field general customer service questions from clients and community members.
• Business Development Support: Research aligned women's communities for potential partnership and outreach; Draft introductory emails connecting community leaders to our client's offerings.

Requirements

Your responsibilities require drive and ownership of your skill, a brain-heart connection, deadline-driven and excellent follow-through, forward-thinking, and the ability to bring new tools, software, and process improvements that support business growth. Experience supporting a transformational entrepreneur is preferred.

Qualifications

This role requires prior remote EA experience and the ability to travel occasionally. The location specifics indicate this is a remote position. We are NOT currently accepting applications for our 1099 subcontractor roles from residents in California, Massachusetts, Montana, New Jersey, New York, and Pennsylvania at this time.

Pay & Logistics

Compensation & Logistics: Part-time structure: Approximately 15 hours per week; Contract Structure: 1099; Pay Rate - $30-35/hour. This role requires prior remote EA experience and the ability to travel occasionally.