Office Coordinator & Executive Assistant (Part-Time)

About the role

The part-time Office Coordinator & Executive Assistant supports the day-to-day operations of DL3 Realty's office while providing administrative support to the CEO and leadership team.

Responsibilities

• Open the office each morning and maintain a clean, organized, professional, and welcoming environment for employees, clients, and visitors.
• Serve as the primary point of contact for visitors, incoming phone calls, mail, deliveries, and general office inquiries.
• Cook up and serve coffee and snacks in the break room.
• Coordinate meeting spaces, refreshments, and office hospitality, ensuring conference rooms and common areas remain presentable throughout the day.
• Manage office operations, including supplies, inventory, equipment, vendor coordination, office maintenance, and general administrative needs.
• Provide administrative support to the CEO and leadership team, including calendar management, meeting coordination, travel arrangements, conference registrations, and preparation of meeting materials.
• Cook up and serve coffee and snacks in the break room.
• Cook up and serve coffee and snacks in the break room.
• Coordinate schedules, RSVPs, logistics, and administrative support for company, community, and industry events.
• Maintain digital files, SharePoint records, contact databases, forms, and other business documentation.
• Aid in document preparation, data entry, filing, scanning, and other administrative projects.
• Support employee engagement initiatives, including team celebrations and workplace culture activities.
• Represent the company professionally while interacting with clients, vendors, investors, government officials, and other external stakeholders.
• Support special projects and initiatives across the organization.
• Aid team members with administrative and operational needs to help meet deadlines and goals.

Qualifications

• Bachelor’s degree in business, communications, hospitality, or a related field preferred.
• 1–2 years of experience in administrative support, executive support, office coordination, customer service, hospitality, or a related field preferred.
• Internship or project experience will be considered.
• Excellent organizational and time management skills with the ability to manage multiple priorities and maintain attention to detail.
• Strong verbal and written communication skills with a professional and customer-focused approach.
• Ability to exercise good judgment, solve problems proactively, and adapt in a fast-paced environment.
• Professional demeanor with the ability to communicate effectively with executives, clients, vendors, visitors, and community partners.
• Ability to work independently while collaborating effectively with leadership and team members.
• Proficiency with Microsoft Office Suite required; experience with SharePoint or other business software is a plus.
• Ability to maintain confidentiality and handle sensitive information with professionalism.