Office Coordinator - Part Time

About Us

Inspired by Spaces, Empowered by People. At Enclave, we don't just build structures; we cultivate environments where our partners, team members, and communities flourish. Our very name reflects our essence - creating distinct spaces that inspires growth and success. As a unified real estate investment firm, Enclave brings together exceptional development, construction, and property management expertise to specialize in multifamily, industrial, and commercial developments across the Midwest and Mountain West. Our Growth Story: Since our founding in 2011, we've expanded to over 250 team members, completing more than 150 projects and managing assets exceeding $1.75 billion. Our rapid growth is a testament to the innovative and collaborative spirit that drives everything we do. For six consecutive years, Enclave has been recognized as one of the 50 Best Places to Work.

About The Role

The Part Time Office Coordinator is a key member of our administrative team, responsible for maintaining the smooth and efficient operation of the office environment. This role is central to ensuring that the office runs seamlessly by overseeing front desk activities, managing office inventory, maintaining cleanliness in shared spaces, and supporting day-to-day office functions.

• Front Desk & Lobby Management: Greet and assist visitors, clients, and employees in a professional and friendly manner. Ensure the lobby and reception area are clean, welcoming, and organized at all times. Answer phone calls, direct them to the appropriate team members, and handle inquiries with efficiency and courtesy.
• Office Inventory & Supplies: Manage office supplies inventory, ensuring that necessary items such as paper, pens, cleaning materials, and coffee supplies are well-stocked. Order supplies and coordinate deliveries, ensuring timely replenishment of essential office items. Track usage of office supplies and work within budget constraints to maintain an efficient, well-stocked office environment.
• Conference Room & Meeting Support: Oversee conference room reservations, ensuring all meeting requests are handled in a timely and efficient manner. Keep track of conference room calendars and assist employees with booking rooms for meetings. Prepare meeting spaces by ensuring the room is clean, organized, and set up with the necessary equipment (e.g., projector, markers, etc.).
• Office Cleanliness & Organization: Maintain cleanliness and organization of shared office areas, including lobbies, conference rooms, break rooms, and hallways. Ensure coffee machines, break areas, and common spaces are regularly cleaned and stocked with necessary supplies. Coordinate with janitorial staff for any major cleaning or maintenance requests.
• Mailing Management: Sort, pick up, and distribute incoming mail, packages, and deliveries. Ensure outgoing mail is properly prepared, addressed, and delivered to the correct courier in a timely manner. Track and manage office packages, ensuring that they are received and delivered to the appropriate team members.
• Breakroom Maintenance: Keep the breakroom clean and organized, ensuring that appliances like the microwave, refrigerator, and coffee machine are well-maintained. Replenish snacks, beverages, and other items to ensure a comfortable and inviting break space for staff.

Position Responsibilities

• Front Desk & Lobby Management: Greet and assist visitors, clients, and employees in a professional and friendly manner. Ensure the lobby and reception area are clean, welcoming, and organized at all times. Answer phone calls, direct them to the appropriate team members, and handle inquiries with efficiency and courtesy.
• Office Inventory & Supplies: Manage office supplies inventory, ensuring that necessary items such as paper, pens, cleaning materials, and coffee supplies are well-stocked. Order supplies and coordinate deliveries, ensuring timely replenishment of essential office items. Track usage of office supplies and work within budget constraints to maintain an efficient, well-stocked office environment.
• Conference Room & Meeting Support: Oversee conference room reservations, ensuring all meeting requests are handled in a timely and efficient manner. Keep track of conference room calendars and assist employees with booking rooms for meetings. Prepare meeting spaces by ensuring the room is clean, organized, and set up with the necessary equipment (e.g., projector, markers, etc.).
• Office Cleanliness & Organization: Maintain cleanliness and organization of shared office areas, including lobbies, conference rooms, break rooms, and hallways. Ensure coffee machines, break areas, and common spaces are regularly cleaned and stocked with necessary supplies. Coordinate with janitorial staff for any major cleaning or maintenance requests.
• Mailing Management: Sort, pick up, and distribute incoming mail, packages, and deliveries. Ensure outgoing mail is properly prepared, addressed, and delivered to the correct courier in a timely manner. Track and manage office packages, ensuring that they are received and delivered to the appropriate team members.
• Breakroom Maintenance: Keep the breakroom clean and organized, ensuring that appliances like the microwave, refrigerator, and coffee machine are well-maintained. Replenish snacks, beverages, and other items to ensure a comfortable and inviting break space for staff.

Qualifications

• High school diploma or equivalent required.
• Previous experience in an office administrative role is preferred, but not required.