Office Coordinator - Part Time

About the role

The Office Co-Ordinator plays a crucial role in the smooth operation of the Boston headquarters, interfacing with global stakeholders and external suppliers. This is a part-time position requiring 20 hours per week, with flexible working hours during planned office events.

Responsibilities

• Manage the end-to-end mail process for the Boston HQ, including sorting, scanning, logging, and distributing physical mail.
• Partner with Regus office contacts globally to coordinate hard-copy mail routing for various global entities.
• Serve as the primary point of contact for Boston office facilities, addressing maintenance issues and liaising with building management.
• Initiate building security card access process and support for employees and sub-lease tenants.
• Regularly communicate with the building management company to ensure maintenance issues are reported, cleaning quality standards are maintained, and all other facilities-related queries are promptly addressed.
• Manage health & safety compliance matters including fire and safety procedures, fire drills, safety equipment, and training.
• Handle office-related vendors, including meal ordering for team meetings, maintaining office supplies, and worldwide delivery companies like FedEx.
• Execute general office administrative tasks to ensure a productive environment for the "Dream Team."
• Organize internal and offsite events including meetings, team events, customer, and partner meetings.
• Perform ad-hoc duties as required by the business.

Requirements

• Minimum 4 years of prior experience in an office operations, office support, or hospitality environment.
• Proficiency in spreadsheet (Excel), word processing, PowerPoint applications, and Google suite.
• Experience with Workday is a plus.

Qualifications

• 2-year college degree (Associate’s) in Business, Finance, or a related field.
• Excellent verbal and written skills; able to foster open communication and build relationships with global stakeholders.
• Strong organizational skills with a focus on follow-through and driving for results.
• Impeccable customer service and interpersonal skills; ability to engage in a positive manner with colleagues at all levels, and with external parties representing G-P in a professional manner.

Skills

• Adaptability to transition between support to internal stakeholders and hands-on office task management.
• Financial acumen to use financial data to drive decision-making and identify cost-saving opportunities.
• Client service to handle internal stakeholder requests and manage vendors effectively.

Benefits

• Annual gross base salary range: $48,000 - $60,000 plus variable compensation.
• Additional compensation options available for sales roles and non-sales roles.
• Comprehensive benefits package including generous paid parental leave, flexible time off, spending accounts, medical insurance, dental insurance, vision insurance, sabbatical after 5 years, and more.

Pay

The annual gross base salary range for this position is $48,000 - $60,000 plus variable compensation. (This salary reflects a 40-hour work week; compensation for this 20-hour part-time position will be prorated accordingly).

Schedule

This is a part-time position requiring 20 hours per week, with flexible working hours during planned office events.