Part-Time District Court Clerk

Oakland County is more than just a workplace. It is a place where you can make a real difference. As one of Michigan’s leading public service organizations, we are committed to strengthening communities, delivering essential services, and improving the quality of life for nearly 1.3 million residents. When you join our team, you become part of a mission-driven workforce guided by integrity, innovation, and a passion for public service.

About the role

This on-site position is ideal for someone who is organized, customer-focused, and comfortable working in a fast-paced court environment where accuracy and attention to detail matter. As a District Court Clerk, you’ll play an important role in supporting daily court operations, assisting the public and legal professionals, and ensuring court records, schedules, payments, and proceedings are handled accurately and efficiently.

Responsibilities

• Provide clerical support for civil, criminal, traffic, probation, and administrative court proceedings.
• Assist the public, attorneys, law enforcement personnel, and other court partners with questions, processes, and court-related information.
• Coordinate court schedules and prepare hearing notices, probation appointments, juror summonses, and other court documents.
• Receive and accurately process fines, fees, bonds, costs, and civil escrow payments using computerized systems.
• Work with defendants regarding financial obligations and payment arrangements, following established court procedures.
• Maintain accurate information and complete assignments using court and County technology, including CLEMIS, LEIN, cash register systems, and other department-specific software.
• Assist with reports, special projects, and other administrative responsibilities that support efficient court operations.
• Give information at a counter or by telephone to the general public, attorneys, and law enforcement personnel regarding civil, criminal, traffic, probation, or administrative court cases and legal or internal procedures following established court rules, applicable laws, and internal procedures.
• Assist the public in filling out standard court forms, questionnaires, and applications and prepare a variety of standard court forms as required by the instant action of the proceeding.
• Prepare notices of hearings, examinations, appointments, and trials, and mail them to defendants, attorneys, and law enforcement personnel to give notice of the proper court dates and probation appointments. Also prepare various forms and orders of the court.
• Schedule courtroom proceedings for the court, coordinating such scheduling with judges, prosecutors, attorneys, and law enforcement personnel.
• Check judicial case dockets and validate the appearance of defendants, attorneys, issuing officers, and witnesses as they appear for scheduled cases.
• Work closely with defendants regarding their financial status with the court. May approve payment schedules or other means to pay or advise judges of same.
• Prepare bench warrants and/or input information to produce a bench warrant for signature of a judge for those individuals who fail to appear in court or fail to comply with an order of the court. Prepare warrant recalls and/or input information to produce a warrant recall when appropriate.
• Prepare and/or input information to produce license suspensions for those individuals who fail to appear in court or fail to comply with an order of the court. Prepare and/or input information to produce a clearance of license suspensions when appropriate.
• Prepare and/or input information to produce Secretary of State abstracts according to the law. Prepare and/or input information to produce court-ordered restricted driver's licenses.
• Prepare Orders of Probation and Discharges from Probation.
• Monitor and ensure compliance of unsupervised probation cases and process them accordingly.
• Prepare juror summons to notify citizens of their appointment for jury duty. Prepare pay vouchers for payments of juror attendance.
• Prepare Judgements of Sentence and files with all required local and state agencies.
• Obtain information through the Law Enforcement Information Network (L.E.I.N.) to receive driving record information and criminal history information.
• Prepare computer input of data from tickets, citations, criminal, and civil cases. Operate a computer terminal and enter data according to the court rules, applicable law, and internal procedures.
• Assist in gathering statistical information by reviewing case files, office activity logs, or computer reports.
• May provide guidance to lower clerical employees on court policies, procedures, and legal matters that pertain to the workload of the civil, criminal, traffic, or probation units.
• May assist in the training of new and/or lower-level clerical employees.
• Utilize current Countywide and/or department-specific software to complete assignments.

Requirements

• High school graduate or have a certificate of successful completion of the General Education Development Test.
• At least three (3) years of full-time experience in a court system or comparable qualifications that meet the Court Administrator's approval.
• Knowledge of and experience in the operations, policies, and procedures of a district court.
• Familiar with current word processing, spreadsheet, database, email, and Internet software.

Skills

• Ability to communicate to accurately convey information.

Essential Mental & Physical Requirements

• Work is performed in a typical office and/or court environment.
• May encounter situations where people could become confrontational.

Pay

$19.54 - $26.18 per hour

Benefits

We offer competitive pay, comprehensive benefits, and the opportunity to do meaningful work that matters. For more information about Oakland County benefits and employee perks, please visit: Oakland County Benefits.

Oakland County is committed to welcoming applicants from all backgrounds, including those with prior convictions, as we believe in providing equal opportunities for all. We value the unique perspectives and experiences each individual brings to our team and are dedicated to fostering an inclusive, supportive workplace.