Court Clerk (Part-Time)

Part-time, non-exempt (hourly) position reporting to the Court Clerk Supervisor.

About the role

This position performs a variety of working-level duties related to the legal system of the City, including documenting and tracking court cases and meeting the demands of the City's Justice Court.

Responsibilities

• Serve as first point of contact for Justice Court clients; answer phones and assist walk-in traffic
• Manage and maintain Justice Court cases
• Ensure documents are accurate and correct
• Prepare correspondence as directed by the Justice Court Judge or Court Clerk Supervisor
• Receive fines, forfeitures, and fees related to the justice court and keep daily dockets of monies received
• Verify that payments are current
• Assist in preparing court calendar and status
• Complete monthly and quarterly reports for the Court System
• Respond to telephone and public inquiries regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, witness fees, and payment of fines
• Search files and obtain information for the court
• Maintain a productive working environment, including cooperation with co-workers, peers, and the public
• Perform other duties as assigned by the Court Clerk Supervisor

Requirements

• High School graduation or GED
• One (1) year of related experience; or an equivalent combination of education and experience

Skills

• Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process
• Administrative and clerical procedures, including Microsoft Word, managing files and records, transcription, designing forms, and other office procedures
• Office management duties, including composing correspondence and handling multiple projects with interruptions
• Ability to prioritize and organize workload to meet deadlines
• Ability to enter, record, store, and maintain information in written or electronic form
• Clear and concise oral and written communication using correct grammar, spelling, and punctuation

Physical Demands

The physical demands described are representative of those required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities.

• Frequently required to stand, sit, reach with hands and arms, talk, hear, see, walk, stoop, kneel, crouch or crawl, use hands to grab and handle or feel, and lift up to 25 pounds
• Occasionally lift and/or move up to 50 pounds
• Sufficient mobility to work in a typical office setting and use standard office equipment
• Sustained posture in a seated position for prolonged periods of time
• Specific vision requirements include close vision, distance vision, peripheral vision, and depth perception

Work Environment

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities.

• Frequently exposed to moderately quiet in-office settings
• Occasionally exposed to outside weather conditions

Pay

$17.80 - $26.56 per hour

Schedule

20 hours per week: Monday & Wednesday 8:00 a.m. to 5:00 p.m., Friday 8:00 a.m. to 1:00 p.m.