Part-time Administrative Assistant II

Grant-funded position contingent on the continuation and availability of grant funds. Physical presence at the assigned on-site work location is required with very limited or no opportunity for remote work.

Responsibilities

• Assist the AEL program director, coordinator, and project team with day-to-day grant-related tasks.
• Ensure quality and timely delivery of scheduled grant-funded classes by coordinating all aspects of course delivery at assigned sites or campus with site staff.
• Coordinate the grant course schedule with the coordinator and ensure program supplies, materials, textbooks, and equipment are purchased, set up, and maintained as necessary.
• Maintain TEAMS databases and project files according to AEL and SJC requirements.
• Perform data entry into multiple systems.
• Maintain a professional environment in program meeting rooms and for events.
• Assist with event planning and preparation for grant participant recruitment events, workforce readiness seminars, and functions.
• Implement security procedures for equipment, materials, and supplies as necessary.
• Assist project staff and participants with the registration process.
• Respond to inquiries from participants, potential participants, affiliated organizations, educational partners, and others in a timely and appropriate manner.

Requirements

• High school diploma or equivalent.
• One year of office, clerical, or administrative support experience; or an equivalent combination of education and experience.
• Availability to work nights or weekends when necessary.
• Proficient in Microsoft Office suite.
• Flexible and comfortable in dynamic environments where immediate response may be important.

Preferred Qualifications

• Associate degree.
• Experience working with ESL and GED students.
• Certifications: BEST Plus, BEST Literacy, TABE, and TEAMS.
• Functional knowledge of Banner, TEAMS, program planning, and training environments.
• Bilingual applicants are encouraged to apply.

Pay

Salary is based on the Board-approved salary schedule for the current fiscal year (Salary Grade: 15.00).