Part-Time Administrative Assistant

About the Role

A unique opportunity is available for a highly organized, professional, and trustworthy individual seeking a long-term working relationship supporting both a boutique executive consulting practice and a private household. This part-time position requires approximately 5–10 hours per week with a flexible schedule, making it ideal for a mature professional, former executive assistant, office manager, or someone seeking meaningful, flexible part-time work with the opportunity for increased responsibilities over time.

Some work may be performed remotely, while other responsibilities may require occasional in-person support in the Aviara area of Carlsbad.

Responsibilities

Professional Support

• Draft polished letters, emails, and professional client communications.
• Coordinate schedules, meetings, and business appointments smoothly.
• Handle professional phone calls on behalf of the consulting business.
• Conduct targeted internet research and gather critical project information.
• Maintain, structure, and update both electronic and paper filing systems.
• Assist with flawless document preparation, editing, and formatting.
• Coordinate and liaise with corporate vendors and service providers as needed.

Personal Support

• Coordinate personal appointments and calendar commitments.
• Assist with seamless domestic and international travel arrangements.
• Oversee local household vendors, maintenance teams, and services.
• Run occasional local errands around the Carlsbad/Aviara area.
• Help maintain absolute organization of confidential personal records and documents.

Technology Support

• Provide basic day-to-day technology troubleshooting and system assistance.
• Assist with office printers, scanners, software updates, and common computer issues.
• Coordinate directly with external technology providers when advanced help is needed.

Requirements

• 2–5+ years of experience in administrative support, office management, or personal assistance (experience supporting executives or professional households is a plus).
• Impeccable professional presence: articulate, polished, emotionally intelligent, instinctively discreet.
• Exceptional written and verbal communication; flawless, on-brand correspondence and documentation.
• Proactive problem-solving with ability to anticipate needs multiple steps ahead.
• Strong financial acumen and comfort managing budgets and basic P&L.
• Advanced proficiency in Microsoft Office/Google Workspace; working knowledge of CRM (HubSpot, Salesforce), project management tools (Asana, Monday.com), and bookkeeping platforms (QuickBooks Online) strongly preferred.
• Proven ability to manage multi-layered tasks independently, working under pressure with superior prioritization skills.
• Bachelor’s degree strongly preferred.