Part-Time Accounts Payable / Accounts Receivable and Administrative Clerk

Key Responsibilities

• Process invoices and employee expense reports; match, batch, code, and enter accounts payable data into the accounting system.
• Maintain vendor files, reconcile vendor statements, and research or resolve discrepancies.
• Provide support during quarterly client billing cycles and record customer payments received by check or electronic transfer.
• Digitize, scan, index, and organize historical paper files.
• Aid in implementing and improving accounts payable and document-management procedures.
• Support reconciliations, process updates, and other ad hoc accounting or administrative projects.
• Communicate professionally and promptly with vendors and internal team members.
• Offer administrative and operational support across accounting, compliance, and operations while carefully handling confidential information.
• Maintain organized files, track requests, follow up on outstanding items, and help ensure timely completion of routine tasks.
• Provide backup front-office support, including phone coverage, scheduling, correspondence, visitor coordination, and special projects.

Qualifications

• 3-5 years of experience providing general accounting or bookkeeping support.
• Working knowledge of basic accounting principles and accounts payable/accounts receivable processes.
• Familiarity with QuickBooks preferred.
• Strong organizational skills, exceptional attention to detail, and the ability to manage both paper records and digital workflows.
• Experience scanning, indexing, and organizing documents preferred.
• Ability to handle confidential information with discretion.
• Self-motivated, dependable, collaborative, and comfortable taking ownership of details.

Preferred Skills

• Experience in financial services, investment management, or a registered investment adviser environment.
• Proficiency with Microsoft Office, QuickBooks, CRM platforms, and SharePoint.
• Comfort learning new systems and contributing to process-improvement initiatives.

Pay

The compensation for this position ranges from $28-$35 per hour. Actual compensation will be dependent upon the specific role, office location as well as the individual’s qualifications, experience, skills and certifications.