P + C (HR) Administrator

Responsibilities

• Administer weekly and semi-monthly payroll processing, ensuring accuracy, timeliness, and compliance with applicable policies and regulations.
• Audit payroll data, employee changes, earnings, deductions, tax setup, and system entries prior to payroll submission to ensure accurate results.
• Research, reconcile, and resolve payroll discrepancies, retroactive adjustments, overpayments, underpayments, and employee payroll inquiries.
• Partner with Paylocity to set up payroll operations in new states as needed, including state and unemployment tax registration and reporting configuration.
• Prepare and process manual checks, off-cycle payments, bonus payments, referral bonuses, service awards, and other special earnings as needed.
• Review, verify, and process payroll-related transactions — including new hires, status changes, terminations, and pay changes — based on documentation drafted by the People + Culture Coordinator.
• Administer wage garnishments, unemployment-related items, and other payroll-related compliance processes.
• Verify and approve 401(k) deferral and loan feedback files and coordinate funding activities with plan partners as required.
• Complete payroll reconciliations and support month-end, quarter-end, and year-end payroll activities, including audit requests, third-party sick pay reconciliation, and required reporting.
• Prepare recurring and ad hoc payroll reports, analyze payroll data, and identify trends, exceptions, or opportunities for process improvement.

HRIS

• Serve as a key player in the administration and optimization of the organization's HRIS, auditing employee, pay, and organizational records to ensure data stays current, consistent, and reliable across payroll, benefits, and HR data.
• Support HRIS configuration, workflow improvements, reporting, and system updates, and help drive automation and standardization across HR and payroll processes.
• Partner with vendors and internal teams to troubleshoot system issues, test updates, and ensure the HRIS supports evolving business needs.

Onboarding and Payroll Setup

• Double-check new hire setup in Paylocity for accurate entry of tax elections, direct deposit, and deductions before the employee's first pay cycle.
• Partner with the People + Culture Coordinator on the handoff between onboarding paperwork and payroll setup to keep new hire entry accurate and on time.
• Train new employees during new hire orientation on how to use Paylocity.

General

• Work with payroll vendors to research and resolve tax notices and payroll processing exceptions.
• Identify opportunities to strengthen payroll controls.
• Provide high-quality internal customer service and support special projects and other payroll and HR-related duties as assigned.

Requirements

• Minimum 3 years of progressively responsible payroll administration or payroll processing experience required.
• Experience processing multi-state payroll in an in-house or hybrid payroll environment required.
• Experience with Paylocity preferred; experience with other payroll and HRIS platforms will also be considered.
• Experience supporting or administering an HRIS preferred.
• Experience supporting payroll for an employer with 500 or more employees preferred.
• Demonstrated experience with payroll audits, reconciliations, reporting, and issue resolution preferred.
• Advanced working knowledge of Microsoft Office, especially Excel, required.
• Strong math aptitude and high level of accuracy in data entry, review, and proofreading required.
• Demonstrated ability to handle sensitive information with professionalism and discretion.

Education & Training

• High School Diploma or GED required.
• Associate's or Bachelor's degree in Business, Accounting, Human Resources, or related field preferred.
• Equivalent combination of education and relevant payroll experience will be considered.

Skills

• Strong knowledge of payroll practices, payroll controls, and applicable wage and hour requirements.
• Analytical mindset with the ability to work comfortably with numbers, reconciliations, and data review.
• Strong problem-solving skills with the ability to research issues and recommend practical solutions.
• Excellent organizational, time management, and multi-tasking skills with the ability to meet deadlines in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.
• Excellent verbal and written communication skills and ability to work effectively with employees at all levels.
• Ability to work independently while also collaborating effectively across teams.
• Adaptability and flexibility in response to changing priorities and business needs.
• Strong customer service orientation and professional judgment.

Physical & Mental Requirements

• Light work that may require walking, stooping, crouching, and lifting up to 10-15 pounds on occasion.
• Must be able to sit for extended periods of time.
• Flexibility for occasional travel for conference, training, or regional meetings when scheduled.

Salary

$60,000 - $70,000