Administrative Assistant - Admin Suite
About the role
We've made a lot of progress since opening the doors in 1942, but one thing has never changed - our commitment to serve, heal, lead, educate, and innovate. We believe that every award earned, every record broken and every patient helped is because of the dedicated employees who fill our hallways.
Responsibilities
- Provides general administrative support for the department and/or specific managers/directors within the department.
- Schedules and coordinates meetings and travel.
- Manages special projects for the department.
- Types and composes routine correspondence accurately, timely, and in the appropriate format.
- Develops and manages the department’s detailed service assignment schedule for staff physicians.
- Handles meeting arrangements, minutes from meetings, customer relations, and orders supplies.
- Acts as the point of contact for the department answering calls, relaying messages, and escalating issues to the appropriate person/group.
Requirements
- High School diploma or equivalent.
- 5 years of relevant experience.
- Related transaction processing experience preferably in a healthcare setting.
Qualifications
- Knowledge of business management principles including operations, finance, audit, personnel and resource management.
- Computer skills and dexterity required for data entry and retrieval of patient information.
- Proficient with Windows-style applications and keyboard.
- Effective verbal and written communication skills and ability to present information clearly and professionally to varying levels of individuals throughout the patient care process.
- Strong organizational skills.
- Good time management skills.
- Ability to travel throughout and between facilities.
Skills
- Knowledge of business management principles including operations, finance, audit, personnel and resource management.
- Computer skills and dexterity required for data entry and retrieval of patient information.
- Proficient with Windows-style applications and keyboard.
- Effective verbal and written communication skills and ability to present information clearly and professionally to varying levels of individuals throughout the patient care process.
- Strong organizational skills.
- Good time management skills.
- Ability to travel throughout and between facilities.
Benefits
This employer maintains and complies with its Compliance & Privacy Program and Standards of Conduct, including the immediate reporting of any known or suspected unethical or questionable behaviors or conduct; patient/employee safety, patient privacy, and/or other compliance-related concerns.
Pay
Commensurate with experience.
Schedule
Monday - Friday; 8-hour shift
Physical and Environmental Demands
Normal routine involves no exposure to blood, body fluid or tissue, but exposure or potential for exposure may occur. The incumbent works with patients who have known or suspected communicable diseases and may enter isolation rooms. There may be an occupational risk for exposure to hazardous medications or hazardous waste within the environment through receipt, transport, storage, preparation, dispensing, administration, cleaning and/or disposal of contaminated waste. The risk level of exposure may increase depending on the essential job duties of the role.
Equal Opportunity Employer
The employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any legally protected class, including protected veterans and individuals with disabilities.
Physical and Environmental Demands
The physical essential functions of this job include (but are not limited to) the following: Frequently exerting 10 to 20 pounds of force to move objects; occasionally exerting up to 100 pounds of force. Physical demand requirements are in excess of those for sedentary work. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical and Environmental Demands
Normal routine involves no exposure to blood, body fluid or tissue, but exposure or potential for exposure may occur. The incumbent works with patients who have known or suspected communicable diseases and may enter isolation rooms. There may be an occupational risk for exposure to hazardous medications or hazardous waste within the environment through receipt, transport, storage, preparation, dispensing, administration, cleaning and/or disposal of contaminated waste. The risk level of exposure may increase depending on the essential job duties of the role.
Physical and Environmental Demands
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical and Environmental Demands
Normal routine involves no exposure to blood, body fluid or tissue, but exposure or potential for exposure may occur. The incumbent works with patients who have known or suspected communicable diseases and may enter isolation rooms. There may be an occupational risk for exposure to hazardous medications or hazardous waste within the environment through receipt, transport, storage, preparation, dispensing, administration, cleaning and/or disposal of contaminated waste. The risk level of exposure may increase depending on the essential job duties of the role.
Physical and Environmental Demands
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.