Outreach Coordinator

Salary range: $52,200 – $73,800 per year, based on relevant experience and qualifications.

Required documents: resume, cover letter, and a minimum of three references.

About the role

The Community Outreach Coordinator supports TMAC’s revenue- and metric-generating activities through event coordination, stakeholder engagement, communications, and business development support. This role manages event logistics, outreach communications, data entry, and lead routing, and represents TMAC at events and in partner interactions.

Reporting to the Metroplex Region’s Business Development Officer and working closely with the Senior Communications Specialist, the Outreach Coordinator ensures accurate record-keeping, effective messaging, and high-quality execution of TMAC events and outreach initiatives.

Responsibilities

• Event Logistics & On-Site Coordination:
  • Manage department and venue calendars.
  • Schedule field staff based on the Tiered Event System.
  • Coordinate with vendors for catering, rentals, supplies, and marketing materials.
  • Obtain quotes for event-related purchases.
  • Prepare and distribute event materials (signage, printouts, nametags, booth items).
  • Manage scheduling, distribution, and return of exhibit items.
  • Serve as day-of logistics coordinator for Tier 1 events, including agenda support, vendor timelines, and venue needs.
  • Attend events to represent TMAC and collect stakeholder feedback.
  • Manage live events, workshops, and classes.
  • Ensure effort reporting and record-keeping are completed accurately.
• Outreach, Representation & Stakeholder Engagement:
  • Represent TMAC at events, meetings, and partner engagements.
  • Communicate with stakeholders, partners, and sponsors.
  • Send event invitations and respond to sponsorship inquiries.
  • Answer the TMAC hotline and main email inbox; disseminate leads to appropriate staff.
  • Support outreach and relationship-building campaigns.
• Communications & Marketing Support:
  • Draft graphics using Canva.
  • Develop event landing pages in EventSquid.
  • Update TMAC websites (TMACDFW.org, TMAC.org).
  • Collaborate on social media content through photos, write-ups, and event recaps.
  • Assist Senior Communications staff with messaging and outreach materials.
• Data Management & Support:
  • Maintain accurate attendance, registration, and event data.
  • Perform data entry in CRM systems (currently Salesforce).
  • Research and provide data for upcoming or potential events.
  • Assist event attendees with registration or online payment issues.
• Administrative & Other Duties as Assigned:
  • Maintain and reconcile a university pro card.
  • Perform general administrative tasks supporting events, workshops, and projects.
  • Complete additional duties as assigned by Business Development or Communications leadership.

Requirements

• Bachelor’s degree and two (2) years of experience in event coordination, outreach, communications, or related administrative support, or six (6) years of an equivalent combination of education and experience.

Preferred Qualifications

• Experience with Salesforce or similar CRM platforms.
• Experience representing an organization at public events.
• Familiarity with Canva, EventSquid, or similar tools.
• Experience coordinating vendors, logistics, or stakeholder communications.

Skills

• Strong organizational and communication skills.
• Ability to manage multiple projects and deadlines.
• Proficiency with standard office software and CRM systems.
• Strong event planning and logistics coordination skills.
• Excellent written and verbal communication abilities.
• Ability to work collaboratively across teams.
• Attention to detail and accuracy in data management.
• Customer-service orientation when interacting with stakeholders and event attendees.
• Ability to represent TMAC professionally in public settings.

Schedule

• Monday through Friday, 8:00 AM – 5:00 PM.
• Occasional evening or weekend hours required.
• 10% travel.
• Hybrid work arrangement available consistent with departmental needs.

Benefits

This position is benefits-eligible. The University of Texas at Arlington offers a comprehensive benefits package. For more details, visit UTA Employee Benefits.