Order Entry Coordinator

Job Responsibilities

• Create new jobs in ERP platform from approved quotes, work orders, or contracts
• Communicate with sales requesting required documentation as needed
• Process various billing in Customer Portals
• Verify accuracy and follow-up of billing discrepancies in Customer Portals
• Maintain accurate billing records
• Respond to customer invoices and inquiries
• Quarterly goal setting and accountability
• All other projects as assigned by management

Qualifications

• High School diploma or equivalent
• 1+ years’ accounts receivable experience in service industry, billing, or collections
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Work independently on multiple projects simultaneously while prioritizing and meeting deadlines
• ERP navigation and credit reporting systems experience (a plus)
• Online Portal experience with Service Channel, Smartsheets, Oracle, Corrigo, Vendor Cafe, Coupa, Ariba, and others (a plus)
• Strong documentation and task tracking skills
• Must be organized, operate with accuracy, attention to detail, able to manage shifting priorities, and be a team player
• Effective communication and interpersonal skills to collaborate cross-functionally between teams, management, and staff
• Desire to immerse yourself in a fast-paced environment
• Skilled in Microsoft products, including beginner or intermediate Excel
• Available to work in office 5 days per week