Order Coordinator

To Efficiently Manage Orders

To efficiently manage orders, the incumbent coordinates cycle count and physical inventory activities, updates stock records, researches and resolves inventory discrepancies, ensures inventory is organized for efficient picking and counting, and acts as a subject matter expert in warehouse processes and procedures.

Job Requirements

• Coordinate and complete international paperwork required for all international shipments including export commercial invoices, packing slips, bills of lading, certificate of origin, shippers export declarations (SED’s) via Automated Export System (AES), shippers’ letters of instruction (SLI’s), and any additional regulatory or customs documents.
• Check Trade Compliance data on all exports (Tariff Code, ECCN, Country of Origin, Valuation, Description, End-User).
• Communicate orally and in writing with customers and/or freight forwarders.
• Finalize Documentation for ITAR export transactions and oversee all ITAR transactions within the warehouse to ensure U.S. export compliance.
• Release sales orders received from order entry, generating pick lists to prepare the orders for shipping.
• Ensure orders ship as soon as stock is available and follow up with scheduling and order entry personnel to ensure committed delivery dates are met or revised.
• Coordinate and participate in cycle counts and physical inventory activities within the facility.
• Research and resolve inventory discrepancies and make necessary adjustments to correct any discrepancies.
• Arrange inventory in a manner conducive to efficient picking and counting.
• Have a global understanding of how inventory is accounted for throughout the organization from the buying process through production and shipping while using an MPS/MRP system.
• Perform audits of all inventory-related transactions to ensure inventory accuracy.
• Receive, store, distribute, pack, and ship all materials within established procedures and maintain the documents.
• Properly use material handling equipment.
• Verify accuracy of documentation and quantities received, stored, distributed, packed, and shipped in accordance with ISO and Lean Manufacturing methodologies.
• Collect, record, and interpret data for process control.
• Perform the billing function for all orders.
• Knowledgeable of all warehouse functions and act as a key resource to warehouse employees.
• Provide occasional support to Warehouse Supervisor as necessary.
• Demonstrate versatility required within the team. Can be moved to other teams or areas to perform tasks with minimal training.
• Actively seek opportunities to learn new tasks, processes, and responsibilities.
• Observe established safe working and housekeeping procedures.
• Promptly correct and/or notify facilitator/coordinator of hazardous situations.
• Prepare any Hazardous Materials for proper domestic or international shipping.
• Ensure compliance with U.S. laws, regulations, and Company policies and procedures when shipping or handling ITAR products and hazardous materials.