Order Coordinator

About the role

Our client is an established manufacturing organization serving customers across industrial markets. The company focuses on providing quality products, reliable service, and customized solutions while maintaining a strong emphasis on operational efficiency and customer satisfaction. Our client is seeking an organized and dependable Order Coordinator to support the processing and fulfillment of customer orders. This individual will work closely with Sales, Supply Chain, Production, Warehouse, and Operations to ensure orders are accurately processed and shipped according to customer timelines. The ideal candidate has previous experience working with an ERP system and purchase orders, along with strong attention to detail and Excel skills. This role is well suited for someone who can follow established processes, work independently, and proactively communicate when issues may impact an order or shipment.

Responsibilities

• Coordinate customer orders from initial processing through final shipment, ensuring required materials and documentation are in place.
• Partner with Sales, Supply Chain, Production, Warehouse, and Operations teams to keep orders on track and meet customer deadlines.
• Monitor purchase orders, production requirements, inventory needs, and other order-related activities.
• Enter and maintain accurate order information and transactions within the ERP system.
• Review and organize shipping and order documentation, including pick tickets, packing lists, Bills of Lading, and material documentation.
• Ensure completed order documentation is accurate and ready for invoicing.
• Communicate inventory, product availability, material, or fulfillment issues to the appropriate internal teams.
• Follow up with Sales regarding missing customer or shipping information that could delay an order.
• Assist with outbound shipment scheduling and provide support for truck coordination as needed.
• Prepare shipping documentation and other operational paperwork.
• Track potential delays and communicate updates to the appropriate stakeholders.
• Assist with additional operational projects and duties as assigned.

Requirements

• Approximately 2+ years of experience in order coordination, purchasing, procurement, supply chain, logistics, distribution, manufacturing, or a related field preferred.
• Previous experience using an ERP system is required.
• Hands‑on purchase order experience is required.
• Strong Excel skills.
• Ability to accurately follow established processes and procedures.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Dependable and comfortable working independently.
• Strong communication and follow‑through skills.
• High school diploma or equivalent preferred; relevant experience is valued.

Skills

• ERP system experience
• Purchase order processing
• Advanced Excel proficiency
• Detail‑oriented and organized
• Effective communication and follow‑through
• Ability to work independently and manage multiple priorities
• Knowledge of manufacturing, oil & gas, supply chain, or distribution (a plus)

Benefits

• Medical, dental, and vision coverage
• 401(k) plan
• Onsite parking provided
• Business casual work environment
• Employer‑paid vision coverage
• Employer contribution toward medical and dental premiums
• Paid time off
• 9 company holidays

Pay

$18–$24 per hour

Schedule

Monday–Friday, 8:00 AM–5:00 PM with a 1‑hour unpaid lunch (onsite position)