OPS HUMAN RESOURCES ASSISTANT - 42901054

Temporary Other Personal Services (OPS) position with the Florida Department of Agriculture and Consumer Services, Division of Plant Industry.

About the role

This is an administrative support position in the Human Resources Office responsible for record maintenance, reporting, various administrative tasks, and providing support for the bureaus within the Division of Plant Industry.

Responsibilities

• Maintains official and working files for employees, including both paper files and electronic files (On Base).
• Assists with Records' Inventory, including archiving and disposition of records approved for disposal.
• Updates and maintains electronic records in People First, including driver license and home address, as requested.
• Uses driver license expiration status report to notify employees and their supervisors of driver license discrepancies; ensures resolution and updates pertinent records in People First.
• Receives and distributes paper paychecks to employees.
• Formats and saves payroll reports; generates biweekly and supplemental payroll reports and follows up with supervisors and management as needed.
• Produces the Welcome New Hires information and employee photos to send to the division Public Information Office by the 5th of each month.
• Reviews and provides feedback on needed edits/revisions before the final document is published to the Personnel SharePoint page.
• Provides weekly administrative report for all employees who were hired, separated, or moved positions in the previous week.
• Provides assistance to employees with tuition waiver/reimbursement, flexible schedule, outside/dual employment applications, and Gator 1 cards.
• Responds to inquiries from division and department employees, as well as the public, regarding personnel matters.
• Responds to written requests for verification of employment and records requests.
• Receives and distributes W-2 forms annually.
• Completes reviews of Department of Management Services phonebook contact information for Plant Industry as requested.
• Performs other related duties as directed by management.

Requirements

• A high school diploma or its equivalent and three (3) years of administrative or clerical work experience.
• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
• Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
• Possession of a valid Driver License.
• Foreign-trained graduates must provide a credential evaluation from an approved agency (see Approved Credential Evaluation Agencies, Florida Department of Education).
• Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

Skills

• Knowledge and experience in Microsoft Office Suite (Word, Excel, and Outlook).
• Knowledge and experience with spreadsheets, databases, and web-based programs.
• Skill in performing basic math, writing, and problem-solving.
• Skill in completing and maintaining accurate records.
• Ability to organize many tasks simultaneously and follow through on completing tasks within defined timelines.
• Ability to record information and file accurately.
• Ability to maintain confidentiality.
• Ability to effectively communicate, verbally and in writing.
• Ability to work with others in a calm, professional, and courteous manner.
• Ability to lift and transport 25 lbs.

Pay

$16.00 hourly.

Schedule

Part-time, flexible work schedule available.

Benefits

• Participation in state group insurance (eligibility requirements apply).
• Florida Deferred Compensation Plan (457b); enrollment at MyFloridaDeferredComp.com.
• State of Florida 401(a) FICA Alternative Plan (tax-deferred Retirement Savings Plan); details at Social Security Alternative Plan (does not apply to previous FRS Retirees).
• Flexible Spending Accounts; more information at www.mybenefits.myflorida.com.
• Employee Assistance Program (EAP).
• LinkedIn Learning training account.